Operations Manager - Orchestra Noir : Job Details

Operations Manager

Job Summary

An entertainment company is seeking an enthusiastic and experienced Operations Manager to join our dynamic team. As Operations Manager, you will play a pivotal role in ensuring smooth and efficient operations across all aspects of the company as well as oversee the implementation of operational policies, procedures, and guidelines to ensure a seamless workflow. This vital position requires exceptional organizational skills, strong leadership abilities, and a keen eye for detail.

Responsibilities

• Supports the CEO and the President of Operations in daily tasks.
• Oversee and manage the company's day-to-day operations.
• Develop and implement operational policies and procedures and ensure operational activities remain on time and within budget.
• Identify areas for operational improvement and implement necessary changes to enhance the company's efficiency and effectiveness.
• Clerical and administrative tasks, including drafting emails, invoices, booking agreements, and reports.
• Work with clients, venues, and vendors to coordinate planning and logistical details of upcoming events.
• Coordinate meetings, appointments, and travel arrangements (flight, hotel, etc.).
• Work alongside the production team to coordinate concert logistics.
• Coordinate and monitor the work of various departments to ensure efficient operations.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• May be called upon to create engaging documents and/or graphics for marketing collateral (if needed).

What We Are Looking For

• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent interpersonal and communication skills and a high degree of responsiveness.
• Self-motivating.
• Ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• Excellent organizational skills with impeccable attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work with and manage a multitude of personalities.
• Ability to function well in a high-paced environment.
• Ability to multi-task and manage multiple projects at once.
• Extensive knowledge of office administration, clerical procedures, project management, and recordkeeping software and systems.
• Extremely proficient with Microsoft Office Suite and able to learn new or updated software.
• Being proficient in Creative Cloud applications or other creative software is a plus.
• Knowledge of live music and the performing arts is a plus.

Required Education and Experience

• Bachelor's degree required; Master's preferred.
• Minimum of 3 years experience in a similar role.

Schedule

• Travel out of state will be required about two to three weekends per month for approximately 9 months out of the year.
• Two days off each week (Mondays and Tuesdays on traveling weeks; Saturdays and Sundays on non-traveling weeks).

Salary and Benefits

• $50,000 - $60,000 - commensurate on experience
• Medical Benefits
• 3 weeks of paid time off.
• 6 days of paid sick days.

The start date will be late January. Must apply with a resume and cover letter.