OPS Florida's EM Symposium Planner - 31902116 - STATE OF FLORIDA : Job Details

Requisition No: 839725 Agency: Division of Emergency ManagementWorking Title: OPS Florida's EM Symposium Planner - 31902116 Pay Plan: TempPosition Number: 31902116 Salary: $30.00 Posting Closing Date: 11/15/2024 Total Compensation Estimator ToolFlorida's Emergency Management Symposium Planner - OPS Bureau of PreparednessTraining and Exercise UnitState of Florida Division of Emergency ManagementThis position is located in Tallahassee, FLThe Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state's efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida along with our vision of, Leading the Profession in building prepared and resilient communities . Position Overview and Responsibilities:This position will assist in the coordination, communication, and organization of the annual training symposium hosted every June. Individual will need organizational skills to assist in identifying, planning, and tracking training sessions, instructors, and materials: The duties and responsibilities for this position include, but are not limited to, the following:

• Coordinate with working group from all levels of government and private sector.
• Review and analyze training proposals, manage and track spreadsheets, and other documentation related to event coordination.
• Coordinate and schedule meetings, develop agendas, record meeting notes, and track deliverables.
• Compile feedback data records to include improvements and establishe best practices for event.
• Travel will be required to attend and coordinate Symposium.
• Perform duties as assigned during activations of the Emergency Operations Center (EOC), work non-traditional hours, and may be deploy to anywhere in Florida or the United States for up to two weeks at a time or longer, if warranted. Travel requirements in support of emergency operations may be extensive in nature and may also necessitate reasonable adaptability by the traveler.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Skilled at collaborating with others to monitor and manage large events.
• Knowledge of event planning, project management, and best practices.
• Skilled in writing and reviewing documents for accuracy and completeness.
• Ability to communicate effectively, both written and verbal.
• Skill in collecting, reviewing, and summarizing information with computer software.
• Intermediate to advanced skill sets in MS Office software (MS Word, MS Excel, MS PowerPoint) as well as the ability to learn new digital programs.
• Ability to work both independently and as a member of a team.

Minimum Qualifications:

• Bachelor's degree and two years of project management or event planning experience. Work experience in a related field may substitute for the required education.

Special Notes:The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) ###-####. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. Successful completion of background screening will be required for this position. The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-###-####). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Location: