Order Entry Coordinator - Aston Carter : Job Details

Order Entry Coordinator

INTERESTED CANDIDATES MAY SEND UPDATED RESUMES TO: JGASSER @ ACTALENTSERVICES.COM

OR TEXT JENNA TO SETUP A PHONE INTERVIEW: 419. ### ####

Job Description

We are seeking a detail-oriented and reliable Order Entry Coordinator to join our team. The primary responsibilities include processing all activities recorded in the order entry mailbox, reviewing product orders for completeness and accuracy, and entering all orders into the system. The role involves creating budgets in Microsoft Excel, reviewing monitoring and service maintenance orders, ensuring required documentation is received, and accurately logging all services sold for recurring monthly revenue. You will assist the sales team with ordering document requirements, maintain project files on Microsoft SharePoint, and handle special projects as needed.

Responsibilities

• Process all activity recorded in the order entry mailbox

• Review all product orders for completeness and accuracy

• Enter all orders (financial, commercial, enterprise, and national accounts) into the system

• Create budgets in Microsoft Excel using data from Big Machines for revenue recognition

• Review all monitoring and service maintenance orders for accuracy and submit to appropriate internal groups

• Ensure all required documentation is received from the sales team and submitted to Contract Administration

• Accurately log and track all services sold for recurring monthly revenue for Sales Compensation purposes

• Assist sales with any questions pertaining to ordering document requirements

• Create and maintain project files on applicable Microsoft SharePoint site

• Review and process change orders

• Process cancellations

• Assist with special projects

• Maintain composure in dealing with executives, clients, and staff under urgent and pressure situations

• Handle and expose sensitive and confidential information appropriately

• Assist and backup other positions as needed

• Perform additional responsibilities as requested by the manager

Essential Skills

• 1 to 3 years of experience working with sales contracts

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

• Experience with Excel pivot tables, V-lookups, and formulas

• Strong analytical and problem-solving skills

• Excellent verbal and written communication skills

• Ability to prioritize tasks and meet deadlines

• Professional and organized with strong ethical standards for handling confidential information

• Outstanding interpersonal and customer service skills

• General business acumen

• Willingness to work overtime as needed

Additional Skills & Qualifications

• Bachelor's degree in business, finance, or accounting (experience in lieu of degree will be considered)

• Experience with contract documents and order processing

• Experience with Microsoft Dynamics (preferred but not required)

Work Environment

This position is based in an office environment with a pit-type setting, working alongside other Order Entry Coordinators. The role requires maintaining composure while handling sensitive information and working under pressure. The office encourages growth internally within the company.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Uniontown,OH.

Application Deadline

This position is anticipated to close on Feb 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] ( [email protected]) for other accommodation options.