Order Processing Specialist - Excel Hobby Blades : Job Details

About Excel Blades:

Excel Blades is a leading manufacturer and distributor of precision cutting tools and craft supplies. For over 30 years, we've been committed to providing high-quality products to hobbyists, artists, and professionals alike. Our dedication to innovation and customer satisfaction has made us a trusted name in the industry. We pride ourselves on a collaborative and supportive work environment where every team member plays a vital role in our success.

Job Description:

Excel Blades is seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be a self-starter with excellent communication skills and a proven ability to manage a variety of administrative tasks. This role is essential to the smooth daily operations of our office and requires a strong understanding of order processing, shipping, and customer service.

Responsibilities:

• Process sales orders and invoices accurately and efficiently.
• Generate shipping labels and manage shipments, including creating UPS labels.
• Process orders via EDI (Electronic Data Interchange).
• Answer and direct incoming phone calls, providing exceptional customer service.
• Maintain organized and up-to-date records.
• Utilize QuickBooks (or similar accounting software) for data entry, reporting, and other related tasks.
• Perform other administrative duties as assigned.

Qualifications:

• Proven experience in an office administrative role.
• Demonstrable experience with invoicing and order processing.
• Proficiency in QuickBooks or a similar accounting software.
• Experience creating shipping labels and managing shipments (UPS experience preferred).
• Familiarity with EDI processing is a plus.
• Excellent phone etiquette and customer service skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• High school diploma or equivalent required; some college preferred.

Job Type: Full-time

Pay: $20.21 - $24.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you currently working?

Experience:

• Invoicing: 2 years (Required)
• Accounting software (Quickbooks, etc): 1 year (Required)

Language:

• English (Preferred)

License/Certification:

• License (Required)

Ability to Commute:

• Totowa, NJ 07512 (Required)

Ability to Relocate:

• Totowa, NJ 07512: Relocate before starting work (Required)

Work Location: In person