PacLease Office Administrator - Kenworth Sales : Job Details

Are you ready to join an industry leader with a strong foundation of success? Kenworth Sales Company was awarded the 2020 Dealer of the Year award and after 77 years of consistent excellence, we are still growing! We have recently joined forces with Truck Enterprises, Inc. and now span 10 states across the country and boast 35 locations with over 1300 employees. We have exciting career opportunities available today. We are always looking for highly motivated individuals with a passion for helping our customers build the kind of success that Kenworth knows so well.Benefits:We offer a full benefits package with retirement and paid life insurance. Benefits also include paid holidays, sick time, 1 week of vacation time after 120 days and another week of vacation after your first year!**Due to federally mandated DOT regulations, Kenworth Sales is a drug-free workplace. Any offer of employment will be contingent on passing a pre-employment drug screening.PacLease Office Administrator Job Summary:The primary function of the PacLease Office Administrator is to provide administrative support for the PacLease District Office Manager and PacLease Staff.Earn $22 - $25 an hour (DOE)!PacLease Office Administrator Duties and Responsibilities:1. Tolls and violations, research to locate unit number and customer, research online to find out if paid and if not contact customer to pay or re-bill and pay toll.2. Insurance compliance with Paccar Leasing Co.- Maintain files with current lease certificates and approvals from Paccar. As the certificates expire, contact insurance company to obtain current insurance. This includes monthly reporting and updating to Paccar Leasing Co.3. Fuel Tax Reporting- Balance monthly reports, removing sold units, and transfers between locations. a. Missing fuel reports monthly, contacting lease customers to obtain missing fuel receipts and advising Paccar when to close a trip after all fuel received per customer. b. Monthly billing of IFTA reports received from Paccar to the customer.4. Responsible for reporting and communicating all accidents involving units in our lease and rental fleet to Paccar and within PacLease Department personnel. 5. Upload documents for vehicles into operating system for existing trucks and new vehicles. This will be an ongoing project.6. Issuing purchase order's and making sure the vendor gets paid through accounts payable.7. Completing IRS paperwork for each truck that qualifies and communicating that information to the Department of Motor Vehicles.8. Support sales and rental departments regarding truck information, registration, set up, etc.9. Assist customers with billing questions and sending back up documents upon request10. Assist monthly updating and maintaining all ongoing paperwork for entire fleet.11. Follow processes and procedures established with District Office Manager in order to make sure that all administrative needs for the PacLease Department are being met. Other duties as assigned.PacLease Office Administrator Qualifications:Ability to read and comprehend instructions and information. High school diploma or the equivalent. Knowledge of all types of new and used trucks and their components preferred. Proficient with computer systems, ten-key calculator and large data bases. Professional personal appearance. Excellent communication and organizational skills required.WORKING CONDITIONS:The PacLease Office Administrator works both indoors and out, moving about the dealership facility and lot to communicate with the dealer, managers, salespeople and customers. S/he must bend, stoop, kneel and crouch. Will be exposed to noise, vibration, dust, pain and other hazardous and non-hazardous materials. Must also spend extensive periods of time at a desk, reviewing detailed information and inputting data on video display monitor.Kenworth Sales Company is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regards to race, color religion, sex, national origin, disability or protected veteran status.