St. Stefanos Greek Orthodox Church
Parish Administrator
FUNCTION OF WORK: This administrative position oversees and manages the day-to-day operation and function of the parish under the direction of the Parish Priest and Parish Council. They will attend to different office and administrative duties of the church, including but not limited to general office management, designing Communications, bookkeeping, and facilities management.
LEVEL OF WORK: 40 hours a week at $20-25 based on experience
DUTIES AND RESPONSIBILITIES (include but not limited to):
Administration
Field Phone Calls, faxes, mail, emails. Distribute incoming communications with Clergy, PC, Ministry Leaders Help develop and implement policy and procedural manuals for the various aspects of Parish AdministrationEstablish, maintain and safeguard a centralize area of parish records Plan, direct and coordinate all of the work in the church office. Make necessary errands (ie Office Supply store, Post Office)Oversee the selection, installation and administration of the parish information management system Coordinate training for office volunteersServe as front line supervisor of parish's non-cleric staff; supervise personnel to include interviewing, hiring, firing and annual performance evaluations [hiring and firing to be done with the prior approval of the parish council]
Finance
Data Entry of incoming checks, bills, invoices, and stewardship. Making Bank Deposits as necessary Assist the Parish Council in developing the annual budget, providing historical records and trendsOversee the accounting and reporting of financial/stewardship information to parishioners and Parish CouncilAssist in the development of stewardship and fundraising campaigns by providing administrative support and historical recordsSupervise the vendor selection and purchasing for the parish and maintain accounting records of those purchases; to include management of furniture, fixtures and equipment and accounting of inventoryCommunications and Parishioner Services
Ensure that the office staff provides confidential and quality service to parishioners who need pastoral care through empathic listening skills and timely referral to the Parish Priest or other pertinent ministry group leaders Oversee the publication and distribution of parish newsletters, bulletins, Sunday missals and other communiqués and church documentsMaintain membership databaseCoordinate the development of the parish calendar Sacramental paperwork and logs, Maintains the confidentiality of financial and other sensitive informationBuilding Services
Supervise property and facilities third party vendors management/contracts with Maintenance and Capital Improvements Committee Show Fellowship Hall to Rental Prospects, Execute Rental contacts and paymentsCoordinate preparation for events that occur in the facilities with Maintenance personnel
MUST HAVE Qualifications:
-At minimum a college Degree with 4 years' Work Experience
-Managerial, supervisory, administrative and organizational skills. Must be Professional, Dependable, Self- motivated, flexible, punctual, conscientious, honest and trustworthy and enjoys working with others
-Be able to use technology efficiently with competence in Google suite, Quickbooks Online, Microsoft Office, and be able to make flyers/communications by using Canva
-Excellent written and oral communication kills alongside interpersonal skills
-Financial Acumen with proficient use of Quickbooks and Excel
Provide 3 work related referencesPass annual background check and random drug tests
PREFFERED:
-College Degree in Business/Non-Profit Management or Communications or equivalent related life experience
-Google Suite knowledge
-Knowledge of Greek Language
-Adobe Suite knowledge
