Part -Time Administrative Assistant - DEIJ (repost) - Oakland Community College : Job Details

Salary: $26.92 Hourly Location : Southfield Campus Job Type: Management Staff Exempt Remote Employment: Flexible/Hybrid Job Number: 202400041 Division: Diversity, Eqty, Incl & Jstce Opening Date: 11/18/2024 Closing Date: 11/24/2024 11:59 PM Eastern Shift Days/Hours: Monday - Friday/hours will vary. Part-time (28 hours max) Summary of Purpose Provides administrative support to the Director of Diversity, Equity, Inclusion and Justice (DEIJ). The successful candidate must enjoy a collaborative and team-oriented work environment and is expected to work in a multi-cultural diverse working environment. This role will serve as a valued team member who handles core administrative duties such as scheduling, assistance with programming and event logistics, helping to manage office relationships, updates to Diversity's intranet page and information databases. The administrative assistant will also provide support for special projects undertaken by the Office of Diversity, Equity, Inclusion and Justice and attend events. Typical Duties This description is intended to indicate the types of duties and responsibilities requested of the employee assigned this title. It is not intended to be an exhaustive list of all the duties and responsibilities that may be required:

Works closely with Director of DEIJ on confidential and administrative matters

Performs administrative and executive clerical support duties.

Prepares, edits, types, and finalizes written materials to include letters, memos, emails, expense reports, documents, correspondence, forms, contracts, and reports with direction from the Director.

Manages and schedules appointments and meetings.

Assists with questions or issues raised to the Director by students, faculty, staff, and the general public; provides referrals to appropriate staff for follow-up or resolution, as necessary.

Assists in coordination of departmental and college wide events and projects including preparing materials, collecting data, conferring with stakeholders, tracking progress, and disseminating results.

Performs general administrative duties to include managing office supply inventory, ordering supplies, making travel arrangements, creating expense reports, tracking internal expenses, assisting with vendor contracts, invoices and payments; assists with the annual budgeting process and preparation.

Coordinates authorizations for payments; maintains records of expenditures.

Maintains department webpages, email, newsletter, etc.

Compiles and analyzes data to produce routine and non-routine reports, presentations, letters, communications, and graphics.

Initiates and/or responds to routine and general correspondence and requests.

Coordinates materials needed for meetings and conferences; assists in developing and typing agendas and distributing reports.

Supports a strong collaborative team environment, working with others to resolve issues and concerns.

Supports college wide and departmental meetings and trainings.

Provides support to internal and external stakeholders by answering questions, supplying information, training, and other support including the development of slides, room reservation, and set-up.

Assignment to special projects and all other duties as by the Director of DEIJ

Ability to work additional hours, as needed.

Knowledge and Skills Required

• A strong interest in diversity, equity, inclusion, and justice.
• General understanding and knowledge of diversity, equity, & inclusion.
• Ability to maintain confidentiality, professionalism, and use sound judgment on disclosure of confidential and/or sensitive information
• Proficiency using standard office equipment (e.g., computer (desktop/laptop), photocopier, scanner, etc.) with the ability to quickly adapt to new technology and acquire new skills
• Proficient in Microsoft Office Suite applications and keyboarding
• Ability to establish and maintain effective working relationships with internal and external stakeholders and customers across all levels of the organization
• Strong verbal and written communication skills including strong proficiency in punctuation, spelling, and grammar
• Good basic math and analytical skills
• Ability to prepare correspondence, letters, notices, newsletters and other materials; ability to develop compose business communications from outlines and notes
• Experience with input of information and maintenance of SharePoint is preferred
• Proficient organizational skills; ability to handle multiple projects on a strict timeline
• Ability to take accurate notes and speed typing preferred
• Experience with budget and accounts payable/receivable procedures
• Ability to manage multiple priorities including special projects

Minimum Education and Experience EDUCATION: Associate degree or higher required. EXPERIENCE: Three to five years' experience in an administrative support position. We are excited to have you consider Oakland Community College (OCC) as your employer of choice! OCC strives to provide valuable and empowering services not only to our students, but also to our employees. See below the benefits offered by the College under the benefit types: full-time and part-time Full-Time Positions for the Following Employee Groups: Classified, Exempt (Non-union), Faculty, Maintenance, Operating Engineers, Public Safety, Teamsters Benefit Effective Date: First of the month after date of hire Medical

• Multiple PPO medical plans with prescription coverage to choose from; Traditional and 2 High Deductible plans provided by Blue Cross Blue Shield of Michigan (BCBSM)
  • Free preventive services on every plan
  • Health Savings Account (HSA) available with the High Deductible medical plans

MESSA medical is offered to the Faculty and Public Safety employees

Western Michigan Health Insurance Pool (WMHIP) medical is offered to Classified, Exempt (Non-union), Maintenance, Operating Engineers, and Teamsters

There is a $2,000 prorated Medical Opt Out stipend with proof of other applicable medical coverage

Dental

• Blue Cross Blue Shield of Michigan (BCBSM) plan provided by the College, no payroll deductions

Vision

• NVA (National Vision Administrators) plan provided by the College, no payroll deductions

Flexible Spending Accounts (FSAs)

• Health Care, Limited Purpose, Dependent Care, and Adoption FSAs are available

Life Insurance

• TheCollege provides $120,000 of coverage (portion is subject to taxation), no payroll deductions

Disability

• 70% of wages provided for Short-Term and Long-Term Disability

Retirement

• College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)
• The Exempt, Faculty, and Teamsters employee groups can elect the Optional Retirement Plan (ORP) provided by TIAA; opting out of MPSERS

Voluntary Retirement Accounts

• Employees can open and contribute via payroll deduction into 403(b) and/or 457(b) voluntary retirement accounts

Voluntary Benefits

• Employees can elect voluntary benefits of optional life insurance (for self, spouse, and/or children), cancer protection, pet insurance, legal & ID shield, long term and/or critical care during annual open enrollment in November

Tuition

• OCC tuition waiver program for employees and their dependents
• Employees may take Non-OCC classes using the tuition reimbursement program

Employee Assistance Program (EAP)

• Employees have a free resource to assist with a wide-range of needs, including counseling sessions

Employee Group: Classified Part-Time Benefit Effective Date: First of the month after date of hire Part-time Classified employees are offered the opportunity to have medical, dental, vision at the full monthly premium; life insurance is also available at a nominal cost. Participation requires that benefit costs be taken via payroll deduction. Medical

• There are 4 PPO Blue Cross Blue Shield of Michigan (BCBSM) medical plans within the Western Michigan Health Insurance Pool (WMHIP) that employees can choose from
• Medical plans include prescription coverage, free in-network preventive services, and a Health Savings Account (HSA) with high deductible medical plans

Dental

• Blue Cross Blue Shield of Michigan (BCBSM) plan that has free in-network preventive services including two annual cleanings

Vision

• NVA (National Vision Administrators) plan that includes annual examinations with participating providers

Life Insurance

• Employees can choose to have a life insurance policy of $10,000 or $20,000

Retirement

• College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)

Voluntary Retirement Accounts

• Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts

Tuition

• OCC tuition waiver program for employees and their dependents
• Employees may take Non-OCC classes using the tuition reimbursement program

Employee Group: Adjunct Faculty and Hourly (Non-union) Retirement

• College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)

Voluntary Retirement Accounts

• Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts

Tuition

• OCC tuition reimbursement program available for Adjunct Employees

Contact Information: [email protected] 01 Do you have a minimum of an Associates Degree or higher?

• Yes
• No

02 Do you have at least three (3) years experience working in an administrative support role?

• Yes
• No

Required Question