Open Date 10/30/2024 Classification Support Staff Department Rehabilitation Sciences Exempt/Non-Exempt Non-Exempt System Job Title Administrative Support Assistant Description SUPERVISION RECEIVED: Associate Dean, School of Rehabilitation SciencesSUPERVISION EXERCISED: Assistant Director of Student Engagement & Philanthropy, Assistant Director of Alumni Engagement, Graduate Assistant - Volunteer Management, and support staff as necessary.POSITION SUMMARY: Acts as administrative support for the School of Rehabilitation Sciences, including managing compliance of student background checks and medical records, coordinating with the Directors of Clinical Education and other Administrative Support regarding site affiliation agreements as needed, managing affiliation agreement development, coordinating with Moravian's legal team to realize affiliation agreements, communicating with Moravian partners about affiliation agreements, and monitoring site and preceptor/fieldwork educator compliance with submission of required information.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Serve as a point of phone and electronic mail contact for obtaining, retaining, and developing affiliation agreements for programs housed within the school.
- Work collaboratively with the Directors of Clinical Education to coordinate phone, mail, and electronic mail communication between programs and sites.
- Assist Directors of Clinical Education with creating, executing, and maintaining clinical education affiliation agreements for programs within the school.
- Assist Directors of Clinical Education with maintaining a database of clinical education sites for programs within the school.
- Reviewing and approving all compliance documents students enrolled in the EMT course
- Managing clinical observation placements, onboarding, and reviewing and approving all compliance documents for students enrolled in the undergraduate Health Sciences program.
- Assist existing Administrative Support Specialists/Office Managers in the School.
- Collect, verify and manage compliance records of students in the clinical education database (Exxat).
QUALIFICATIONS: High school diploma required, associate degree and/or three years related experience preferred. Excellent interpersonal and communication skills are essential. Preferred skills include excellent problem-solving, strong oral and written communication skills, initiative, independent decision-making, and ability to multitask. Required computer skills at an intermediate level with Microsoft Office, particularly database applications, word processing, and spreadsheets is essential.TO APPLY: Qualified candidates should attach their cover letter and resume to their online application by clicking 'Apply Now'. Please attach documents as a PDF file.At Moravian University, we are committed to our mission to prepare individuals for reflective lives and leadership in a world of change. To achieve these ideals, we are dedicated to fostering an educational and professional environment that is enriched by individuals of different backgrounds, experiences, and perspectives.Job candidates and prospective members of our community are expected to engage, communicate, and collaborate across diverse cultural, social, and academic backgrounds. Additionally, faculty and staff should demonstrate the ability to adapt andragogical or professional methods to the lived experiences and cultural backgrounds of students and colleagues.Learn more about the Office for Diversity, Equity, and Inclusion, and the Moravian University Together Toward Equity strategic initiatives here: Moravian University is committed to providing a workplace and educational environment free from discrimination, harassment, and retaliation. The University does not discriminate against any applicant for employment or applicant for admission on the basis of actual or perceived race, ethnicity, color, sex, religion, age, ancestry, national origin, caste, sexual orientation, gender identity or expression, genetic information, pregnancy, familial status, marital status, citizenship status, veteran/military status, disability status, or any other protected category under applicable local, state, or federal laws.In compliance with the requirements of Title IX, Moravian University does not discriminate on the basis of sex in its educational program and activity, including admission/employment, and does not tolerate such harassment or discrimination by or against any member of our campus community.Employment inquiries should be directed to Human Resources at
[email protected] and admission inquiries to Admissions at
[email protected] regarding all forms of discrimination, including sexual harassment and/or sex discrimination in admission/employment:Becki AcheyEqual Opportunity and Title IX Coordinator1309 Main St. (Room 204)(610) ###-####
[email protected] address:Moravian University1200 Main St.Bethlehem, Pennsylvania 18018Concerns regarding gender and equity in athletics:Rebecca MayAssociate Athletic Director (Deputy Title IX Coordinator)109 Johnston HallMoravian University1200 Main St.Bethlehem, Pennsylvania 18018(610) ###-####
[email protected] Concerns regarding the application of Title IX:U.S. Department of EducationOffice of Civil Rights100 Penn Square East, Suite 515Philadelphia, PA 19107-3323(215) ###-####
[email protected] harassment and/or sex discrimination can be reported online anytime (can be anonymous) at www.moravian.edu/titleix. Grievance procedures can be found in the institutional Equal Opportunity, Harassment, and Non-Discrimination Policy at www.moravian.edu/policy.Please visitmoravian.edu/benefits to review benefits offered at Moravian University.*WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes, and moderate noise level.Pursuant to the ADA, Moravian University will provide reasonable accommodation(s) to employees with qualified disabilities in order to perform the essential functions of their position, except when doing so would cause an undue hardship for the University. Accommodations are determined on a case-by-case basis through documentation review and an interactive process that includes the employee's supervisor. Requests for accommodation or questions about this process should be directed to Human Resources at
[email protected] or 610.###.####. View the standard physical demands for positions at Moravian University. If this position requires additional or different demands, a Human Resources team member will notify you.The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job. *Please visit this link to review the benefit eligibility status associated with this position.About the Organization Moravian University offers students a private education they will not find anywhere else: personal attention and preparation for life with a record of success longer than our nation's history. Located in Bethlehem, Pennsylvania and offering undergraduate and graduate degrees that blend liberal arts with professional programs, Moravian University has been preparing students for reflective lives, fulfilling careers, and transformative leadership in a world of change since 1742. Moravian University is a member of The New American Colleges and Universities (NAC&U), a national consortium of selective, small to mid-size independent colleges and universities dedicated to the purposeful integration of liberal education, professional studies, and civic engagement. Visit moravian.edu to learn more about how the Moravian University focus on education for all prepares its students for life-long success. EOE Statement Moravian University is an equal opportunity employer valuing diversity and encouraging individuals from under-represented populations to apply. EOE This position is currently accepting applications.
