PART-TIME EXECUTIVE ASSISTANT/OFFICE COORDINATOR (TWO-MONTH COMMITMENT) - Hawthorne Lane : Job Details

This dynamic non-profit is seeking an Executive Assistant/Office Coordinator to organize moving pieces across a boutique non-profit. The ideal candidate is experienced in scheduling for Executives, possesses strong MS Office experience, general office oversight and management, and a knack for jumping between checklists while owning tasks start to finish. If you have previous experience in a blended role supporting leadership, office support, business writing acumen and operational vendor management, send in your resume today!

About the Job:

• Facilitate scheduling needs across the Executive team, managing calendars and communicating changes to all parties.
• Coordinate internal and external events and participate in meetings, notetaking and organizing follow-up meeting materials.
• Act as a welcoming first point of contact for guests, inbound phone and general email inquiries, routing appropriately across the team.
• Execute internal event planning, including catering, and external vendor management.
• Organize travel booking, ground transportation and itineraries for leadership team.
• Track and maintain organized budgetary needs across the team, including expense reports and invoicing tasks.
• Maintain an organized space, stocked kitchen and office supply inventory, staying attuned to changing needs.
• Prepare and edit invoices, email correspondence, financial reports, and agreements with external stakeholders.
• Prepare meeting materials, rooms, technology specifics and shared spaces.
• Support staff members with special assignments and project-management tasks.

About the Culture:

• Encompasses a network of advocates within economic and policy industries.
• This role is part-time Monday through Thursday in the office as soon as possible for two months.

About You:

• Process oriented. You possess at least three years of administrative/operational experience with a degree in hand.
• Organized and efficient. You are skilled at navigating MS Suite, especially Outlook, and pick up new systems quickly.
• Superb customer service skills. You treat internal and external communication the same, giving a high-quality experience all around.
• Productive. You enjoy being busy and engaged in your work.
• Polished communication. You have excellent verbal and written skills, and are very responsive.
• Humble team player. You roll up your sleeves and get the job done.

Essential to Hawthorne Lanes success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.