Part-Time Georgia Learning Resources System Administrative Assistant - Dougherty County School System : Job Details

Position Type: Secretarial/ClericalDate Posted: 10/9/2024Location: Oaktree (GNETS)POSITION ANNOUNCEMENT October 9, 2024 POSITION: Part-Time Georgia Learning Resources System Administrative Assistant LOCATION: GLRS JOB SUMMARY: The Dougherty County School System is seeking a dedicated and organized individual to join our team as a Georgia Learning Resources System Administrative Assistant. The Administrative Assistant plays a critical role performing a variety of administrative tasks to ensure efficient operations. This position requires exceptional organizational skills, attention to detail, and the ability to work effectively with a diverse range of individuals. MINIMUM QUALIFICATIONS:

Diploma in Business Office Technology or equivalent;

Two years of clerical experience in a school office or related setting;

Experience in working with sensitive information;

Experience in Microsoft and Google Suites;

Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

SKILLS AND ABILITIES:

Excellent communication and organization skills;

Ability to collect, sort, prepare, and scan documents, and label them for easy identification;

Ability to ensure that all records are properly updated, and maintained accurately and confidentially;

Ability to perform routine physical activities that are required to fulfill job responsibilities.

PERFORMANCE RESPONSIBILITIES:

Demonstrates prompt and regular attendance;

Manages scheduling for the Teacher Resource Center and monitor Center usage;

Manages bank accounts, including submitting required paperwork, reconciling accounts, etc.

Manages the contract process, including approval of vendors, writing, sending out, and monitoring receipt of consultant/vendor contracts, and submitting paperwork to the appropriate departments for approval;

Manages event registration forms, correspond with registrants, and send out event reminders;

Assists with planning and preparing for GLRS event;

Assists with breakdown and cleanup of conference rooms following event;

Updates electronic participant data following each GLRS event;

Collects and maintains office records in an organized manner that facilitates easy access for other GLRS staff;

Manages inventory of materials, supplies, snacks, etc. and initiates the process of replacing/replenishing as needed;

Submits work orders on behalf of GLRS;

Manages information coming into GLRS, including phone calls, interoffice mail, guests, etc;

Performs other such duties assigned by the Supervisor.

REPORTS TO: Director of GLRS SALARY RANGE: Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide APPLICATION DEADLINE: Review of applicants will begin on October 22, 2024 and will continue until the position is filled. INTERESTED APPLICANTS SHOULD APPLY ONLINE. THE DOUGHERTY COUNTY SCHOOL SYSTEM DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, AGE, SEX, NATIONAL ORIGIN, OR DISABILITY. The System reserves the right to waive any qualifications or other provisions of this advertisement by statute or regulations. Dougherty County School System uses Frontline Education to manage employment applications online.About Us: The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 22 schools (14 elementary, 4 middle, 3 high schools, and 1 alternative middle/high school), 4 learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package. Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches. Important Note: This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.