Part Time Randolph County Administrative Assistant - University of Georgia : Job Details

Position Information

Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 0.475 Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This County Extension position (part time - 16 hours/week) in Randolph County will be the primary contact with the public, greet clients, distribute resources, handle clerical and QuickBooks financial management duties. This role is crucial to the management of the office and success in serving the citizens of the county. This role will be the face of UGA Extension to the residents in the county.

Knowledge, Skills, Abilities and/or Competencies

Microsoft Office- Excel, Word, Outlook a plus.

QuickBooks knowledge is a great plus- but not a requirement. As UGA has excellent training for these important programs.

Also, some knowledge of 4-H programs and Ag related information.

Physical Demands

Light office lifting, some 4-H project lifting

May be asked to assist with livestock projects.

Some standing and/or sitting for various lengths of time.

Driving.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Must keep financial records current within the existing month. This is accomplished using Quickbooks.

Percentage of time 25 Duties/Responsibilities

Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing).

Assist clientele in registering for regional or statewide workshops/conferences and training or testing associated with certification programs offered by Extension (e.g. pesticide applicators, certified landscape professional, certified childcare providers, Serve Safe).

Publicize programs and workshops offered in local county or nearby counties to clientele.

Percentage of time 25 Duties/Responsibilities

Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.

Maintain the County website

Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.

Maintaining and updating mailing list. (for all Program Areas)

Maintain 4-H volunteer record w/assistance of 4-H Agent.

Percentage of time 15 Duties/Responsibilities

Assist ANR Agent and 4H Agent as needed.

(per instruction of County Coordinator - as needed-understanding that this may be assisting the 4-H Agent with 4-H programming or the AG Agent with Ag related programming )

Other duties as assigned by the County Extension Coordinator

Percentage of time 10 Duties/Responsibilities

Maintain office inventory of publications, office supplies and materials as needed.

Assist County Extension Coordinator with personnel procedures.

Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status.

Regularly participating in staff conferences and District Conferences.

Assist staff with day to day operations of Cooperative Extension county office by answering phone, processing mail, distributing publications, greeting visitors, filing documents, etc.

Percentage of time 25

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Kris Peavy Recruitment Contact Email 229-###-#### Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

* Resume/CV

Optional Documents

* Cover Letter

* List of References with Contact Information

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR ([email protected]).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.