PART-TIME SECRETARY - Chemeketa Community College : Job Details

POSITION SUMMARY

This is a part-time hourly pool. Applications are collected for possible immediate, or future college vacancies. This type of employment is temporary and often sporadic. You may only be contacted if a review of your application results in the intent to pursue your candidacy.

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students inachieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

* Resume

* Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

DUTIES & RESPONSIBILITIES

Essential Functions:

* Performs secretarial and receptionist duties to include back-up support to Executive Coordinator and Executive Assistants

* Composes, drafts, and proofreads documents as needed

* Manage incoming phone calls and direct to the appropriate department

* Schedules appointments, maintains calendars as needed

* Work with Google applications: create documents in Google sheets and Google docs

Provides customer service to employees, students, board members, and community members

* Establishes and maintains an electronic filing system

* Schedules, coordinates, and provides support for a variety of meetings and events

* Maintains, compiles, and coordinates data for reports

* Assists with board meeting preparation

* Orders office supplies

* Maintains high level of confidentiality

Institutional Expectations:

* Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds

* Participates in recruitment and retention of students at an individual and institutional level in promotion of student success

* Embraces, understands and uses appropriate technology tools to accomplish job functions

* Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

CANDIDATE QUALIFICATIONS

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. If you are unsure whether you meet all of the qualifications listed below, we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position.Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications

High school diploma or GED

* AND-

Two years of progressively responsible office support/reception experience (Note: related college course work may substitute for up to one year of required experience)

* AND-

Experience using Microsoft Office Suite and Google Docs

Core Competencies

* Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

Preferred Qualifications

* Three years clerical, reception and/or secretarial experience or related education

* Ability to type/keyboard 50 wpm

* Bilingual/bicultural

* Bilingual English/Spanish

* Experience working in an environment serving diverse customers

* Experience using Google Suite

* Experience providing excellent customer service

ADDITIONAL INFORMATION

TERMS OF EMPLOYMENT

* Part-time hourly positions will not exceed 900 working hours per fiscal year

* All positions at Chemeketa are required to be available for work onsite as requested by the college.

* Requires flexible work schedule to meet program needs, which may include evenings and/or weekends

* This position may require the use of your personal vehicle for transportation between campus locations

* If requested, you must supply official transcripts within 30-days of hire

* Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.

* Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.

* Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-###-#### and 105-###-####. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE

* One of the following:

* MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-

* Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-

* Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate

In addition to one of the above documents, Disabled Veterans must also submit one of the following:

* A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-

* Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at

* PleaseNote:As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications.

Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

LEGAL COMPLIANCE

View our CTE Program Summaries & Admission Requirements.

Chemeketa Community College prohibits unlawful discrimination based on the following:

* Race

* Color

* Religion

* National Origin

* Sex

* Marital Status

* Disability

* Protected Veteran Status

* Age

* Gender

* Gender Identity/Expression

* Sexual Orientation

* Pregnancy

* Whistleblowing

* Genetic Information

* Domestic Abuse Victim

* Expunged Juvenile Record

* Injured Workers

* Protected Hairstyle (CROWN Act)

* Victims of Domestic Violence (Sexual Assault, Stalking, and/or Harassment)

* Political Affiliation or Belief

* Tobacco Use During Work Hours

Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with the individual's rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College's programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose.

For concerns, inquires or complaints regarding student disability accessibility and accommodations contact:

Section 504/ADA Coordinator Students

Karen Alexander, Director, Student Accessibility and Testing Services

503.###.####

Section 504/ADA Coordinator Employees

For concerns, inquires or complaints regarding employee disability accessibility and accommodations contact:

Patrick Proctor, Associate Vice President, Human Resources

503.###.####

Persons having questions or concerns about Title IX, which includes gender-based discrimination, sexual harassment, sexual violence, gender-based violence, and stalking, contact the Title IX coordinator, Jon Mathis at 503-###-####, 4000 Lancaster Dr. NE, Salem, OR 97305, or

All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.###.####, 4000 Lancaster Dr. NE, Salem OR 97305.

Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.###.####.

To request this publication in an alternative format, please call 503.###.####. For language access please call 503.###.#### or email [email protected].