Parts Coordinator - FM Generator : Job Details

Main Function:

The Parts Coordinator is responsible for performing key functions of the Parts Department through proper purchasing and distribution of all items to the field to ensure meeting company profitability goals, service schedules, and company objectives while promoting company reliability and maintaining customer satisfaction.

Duties and Responsibilities:

Under the general direction of the Parts Manager coordinates the purchasing of job specific parts and distribution of all materials to the field.

• Purchases parts for contractual obligations, quoted work, and emergency requests
• Assists Parts Administrator tracking all purchases and receiving all items into our main warehouse
• Creates purchase orders for purchases made by the Parts Department and monitors/assists with purchase order creation for purchases authorized by other departments
• Updates system notes and work statuses to reflect order fulfillment status
• Manages field distribution process, working closely with other Operations team members, to ensure orders are fulfilled and distributed in a timely manner, including setting and maintaining remote locker/warehouse schedule
• Reviews parts and materials staged for distribution, working with both the Parts Administrator and logistics team members, to ensure all items are completely and accurately staged and distributed
• Assists Parts Manager to maintain inventory controls and inventory records for all items in electronic database
• Assists with scheduled cycle counts and full warehouse inventories to ensure accuracy of recorded on hand part quantities
• Assists technicians, Service Sales team, and other members of Operations with part questions and research as well as part number identification and cross referencing
• Assists Parts Manager to research and identify alternate vendors and identify and negotiate additional services, programs, and pricing with existing vendors to reduce product cost, reduce shipment times, lower freight cost, and improve logistical reach for all purchasing needs
• Runs, reviews, and reacts to inventory, aging, and purchasing reports
• Work closely with Accounting for purchasing review/approval and inventory valuation
• Backs up and supports the Parts Administrator as necessary particularly during busy periods
• Performs other additional duties as necessary or assigned

Key Competencies:

• An electromechanical aptitude is preferred but not required
• Adept with electronic systems to be able to perform purchasing, receiving, and inventory functions using industry software
• Applies basic skills and procedures appropriate for the position
• Follows standard procedures, follows directions and pays special attention to detail
• Proficient in MS Office Products; comfortable with computer data base systems
• A strong team player—must be able to work effectively with peers.
• Strong administrative skills: analytical, organized, with good follow through and communication skills

Qualifications:

• High School Diploma required
• A minimum of 2-5 years purchasing and receiving parts, or similar experience required
• Inventory administration experience a plus
• Specific experience supporting any one of the following fields: automotive parts, industrial/process machinery, commercial HVAC/refrigeration, stationary or industrial engine driven, i.e. generator, air compressor, material handling equipment is strongly desirable

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off

Schedule:

• Monday to Friday