Parts Specialist - City of Tucson (AZ) : Job Details

POSITION DUTIES AND QUALIFICATIONS

SUMMARY OF DUTIES:

Orders, stores, assembles, picks up and delivers supplies and equipment for City departments. Maintains storage facilities, inventory levels, and computerized procurement records. If assigned to automotive: Coordinates the acquisition and distribution of automotive parts, materials, and services for Fleet Services. If assigned to transportation: Maintains warehouse inventory for Streets and Traffic Maintenance. This includes inventory of traffic signal materials, street light materials, repairs power tools, sharpens chainsaws and builds signal heads.

This Candidate typically performs the duty assignment after receiving general instructions as to methods, procedures, and desired results with some discretion when making selections among a few, easily identifiable choices.

DUTIES AND RESPONSIBILITIES:*

Position Specific Summary

The Parts Specialist position at the City of Tucson's Environmental & General Services Department coordinates the acquisition and distribution of automotive and heavy truck parts, materials, and services.

Work is performed under the supervision of the Fleet Services Supervisor. This position does not supervise.

Duties and Responsibilities

* Purchases, receives, and distributes products through Enterprise Asset Management (EAM) systems and adheres to department reporting protocols for estimates, billing, and documentation purposes. Implements stock rotation strategies to prevent item expiration and deterioration. Conducts daily inventory audits and ensures inventory items are updated with accurate descriptions, part numbers, and pricing. Utilizes external vendor webpages to research special order and stock items and collaborates with vendors daily to obtain items.

* Receives stock and non-stock special-order parts and supplies, utilizing a forklift and other applicable equipment as required to load or unload items. Distributes parts and supplies to internal customers and provides emergency delivery service as requested.

* Provides excellent customer service to internal and external customers and vendors when receiving, ordering, and distributing parts and supplies; Provides resources and information as requested. Adheres to required productivity standards, ensuring all customers are serviced in a timely and efficient manner. Executes and follows City policies and departmental operational procedures as pertaining to customer service.

* Reviews upcoming purchase orders and contracts for required parts and supplies to provide feedback and comments to procurement division personnel regarding availability. Researches and gathers competitive quotes for parts and supplies from vendors to assist leadership with negotiations needed to secure best pricing and lead times. Updates contract details in asset management software and ensures purchases meet City of Tucson's procurement and compliance requirements.

* Reconciles procurement card invoice purchases, enters labor charges, and other related data in relevant data systems. Reconciles procurement card invoice purchases and other related data in multiple Enterprise Resource Planning (ERP) systems and submits to finance personnel.

* Optimizes productivity by maintaining the cleanliness of the interior and exterior of assigned vehicles, keeps workspaces organized, and inspects the condition of tool inventory. Conducts safety inspections of fire extinguishers, exit lights, and eyewash stations in their work areas. Completes forklift and vehicle inspection checklists daily to ensure adherence to safety protocols and procedures.

* Performs all other duties and tasks as assigned.

Working Conditions

Work schedule may require early morning, late evenings, weekends, holidays, overtime, and on-call shifts. Often works under the following conditions: Indoor and outdoor work with exposure to physical, ergonomic, or hazardous environments, which includes but is not limited to dirt, grime, chemicals, loud noise, and unfavorable odors.

* All duties, responsibilities listed are subject to change.

QUALIFICATIONS:

MINIMUM REQUIRED QUALIFICATIONS:

Education:

Six (6) months post high school

Work Experience:

Two (2) years of relevant experience

License:

Valid and Unrestricted Class D Driver's License.

Any combination of relevant education and experience may be substituted on a year-for-year basis.

ADDITIONAL MINIMUM REQUIRED QUALIFICATIONS:

Education:

Six (6) months post high school

Work Experience:

Experience in warehouse operations, quality control, and inventory, shipping, and receiving.

License/Certifications:

Valid and Unrestricted Class D - Driver's License

Languages:

PREFERRED QUALIFICATIONS:

Automotive Service Excellence (ASE) certifications:

P1. Medium/Heavy Truck Parts Specialist.

P2. Auto Parts Specialist.

Experience ordering automotive or heavy-duty parts.

Any combination of relevant education and experience may be substituted on a year-for-year basis.

ADDITIONAL POSITION INFORMATION:

Position Title:

Parts Specialist

Department Name:

Environmental Services

Department Link:

Recruiter Name:

Andrew Brownell

Recruiter Email:

[email protected]

FTE%:

FLSA:

Non-Exempt

Position Type:

Regular

COMPENSATION & BENEFITS

Full Hourly Range: $18.15 - 31.31 USD

In accordance with pay transparency, the salary reflected in this posting is the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Salary placement is typically between the minimum and mid-point of the salary range.

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.

With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

You can learn more about our benefits at

POSTING INFORMATION

Posting Close Date:

Applicants must submit their completed application by 11-23-2024 at 11:59 p.m. MST

APPLICATION INSTRUCTIONS

Please see the special application instructions below and follow the directions for applying to this position.

Special Instructions:

A resume and cover letter are required for this position. Both documents must be submitted at the time of application. Applications that do not include both documents will be considered incomplete and will not receive any further review. Resumes and cover letters received after the application closing date will not be considered.

As part of the application process, all applicants are required to submit an updated resume and cover letter at the time of application. The cover letter must include responses to the following questions:

1. Do you possess a valid Forklift or Scissor lift certification?

2. Do you possess a valid and unrestricted driver's license? Do you have at least two (2) years of driving experience? Have you had a DUI in the past two (2) years?

If you possess any of the preferred qualifications listed above and wish to receive consideration for the experience the information must be verifiable in your resume and cover letter.

INTERVIEW INFORMATION: Panel Interviews will be held on December 17, 2024, and December 18, 2024.

All training for certifications listed above will be provided and required within 90 days of hire and as a condition of passing probation and must be maintained throughout the employment of this position.

Recruiter contact information: If you have any questions, please contact Khalia Ross at [email protected] or (520) ###-####

Background Check: This position has been designated to require a criminal background check.

CITY OF TUCSON IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD). Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at [email protected] or 520-###-####.

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Questions? If you need assistance applying for any position, please contact

[email protected]