Payment Liaison in the Division of Fiscal Affairs-Accounts Payable - City of New York : Job Details

Job Description

About the Agency:

The New York City Department of Housing Preservation and Development (HPD) is the nations largest municipal housing preservation and development agency. Its mission is to promote quality housing and diverse, thriving neighborhoods for New Yorkers through loan and development programs for new affordable housing, preservation of the affordability of the existing housing stock, enforcement of housing quality standards, and educational programs for tenants and building owners. HPD is tasked with fulfilling Mayor Adams Housing New York Plan which was recently expanded and accelerated through Housing New York 2.0 to complete the initial goal of 200,000 homes two years ahead of schedule by 2022 and achieve an additional 100,000 homes over the following four years, for a total of 300,000 homes by 2026.

Your Team:

The Office of Finance and Administration (OFA) is charged with the planning and management of the agency's resources and advises the Commissioner and senior team on how to improve efficiency and allocate funding to carry out HPD's mission. The financial segment of OFA is comprised of the Budget, Capital Planning, and Fiscal Affairs. These three divisions, work in conjunction to provide centralized support, consultation, and oversight on a broad range of financial issues for the entire agency.

Your Impact:

The Fiscal Accounts Payable Unit is responsible for processing all payments to vendors for goods and services rendered to HPD. The unit ensures all accounting practices conform to the NYC Comptrollers Directives, federal standards, New York City Charter, and The Procurement Policy Board Rules Prompt Payment Guidelines.

Your Role:

You will play an integral part of the payment process to ensure that all vendor payments are paid in a timely manner.

You will serve to help maintain a smooth workflow avoiding any backlogs.

Duties and responsibilities of the selected candidate will include but not limited to the following:

- Review ERP invoice/requisition package to ensure that it includes proper supporting documentation.

- Check the NYC Financial Management System (FMS) to ensure that there are sufficient available CD funds encumbered against the contract's accounting/commodity lines

- Approve the ERP payment invoice/requisition and create and process a voucher against CD funds in the HPDINFO payment system

- Ensure that the encumbrance documents are accepted in FMS and invoices are processed in a timely manner

- With latitude for independent judgement, identify and resolve issues with appropriate ERP staff

- Answer all inquiries in a timely and efficient manner

- Track the payment history of the ERP invoices

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

3. Education and/or experience which is equivalent to 1 or 2 above. However, all candidates must have at least one year of experience as described in 1 above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.