Payroll & Admin Specialist - The Nelson Companies : Job Details

Payroll & Admin Specialist:

At Nelson Insulation, the Payroll & Admin Specialist is responsible for accurately processing payroll, including direct deposits and manual checks, for all staff members. This role involves onboarding new employees, managing pay rates, and handling union dues. Additionally, the position includes overseeing compliance tasks such as E-Verify, wage garnishments, 401(k) contributions, and certified payroll reporting. The specialist will ensure precise record-keeping and respond to employment verification requests in a timely and professional manner. In addition, this position is cross-trained to assist with lien waivers and accounts payable, providing well-rounded support to the team.

The Payroll & Admin Specialist position is based in Lake Zurich, IL

Background checks are required for this position.

PAYROLL & ADMIN FUNCTIONS:

~ Process weekly payroll for all field workers and admin staff. Enter the amount to pay into the bank for direct deposits. Print & mail manual paychecks.

~ Enter new employees and re-activate any re-hires. Make folders for paperwork. Set up hourly rates and union dues/fringes based on current union agreements. Update rates and dues fringes when the union sends new info.

~ Complete E-Verify for new hires to verify that they are authorized to work in the US.

~ Auto-enroll new employees to the 401(k) plan and submit the weekly contributions.

~ Receive & respond to child support notices and wage garnishments. Enter deduction in employee profile. Issue checks to appropriate agencies weekly.

~Calculate union dues by dues date for the prior month. FedEx checks or pay online, paying strict attention to the due dates.

~ Run and submit certified payroll reports weekly after payroll is processed. Keep a tracker updated with current & future jobs requiring certified payroll, contacts, and method of submission.

~ Complete forms or give verbal verifications for employees when requested for employment verifications.

~ Complete lien waiver requests from clients, coordinated through the account receivable department.

QUALIFICATIONS AND EXPERIENCE INCLUDE:

Construction Payroll with 2 years of experience (Required)

3+ years' experience in payroll processing including Union employees (preferred)

Familiar with LCP Tracker, IDOL Certified Payroll, WH-347 forms (preferred)

Strong attention to detail with accuracy is a top priority.

Ability to work in a fast-paced environment and meet critical deadlines.

Ability to be self-motivated, proactive, and an effective team player.

Computer savvy with Microsoft Excel, Outlook, QuickBooks, and Word (preferred)

Strong Organizational skills

BENEFITS INCLUDE: Medical, Dental, Vision Insurance, 401K, and PTO.

The salary range is $55,000 to $70,000. depending on experience.