Payroll Administrative Assistant - Installed Building Products : Job Details

As a Payroll Administrative Assistant, you will be responsible for supporting our field operations' teams in the processing and delivery of payroll items weekly. This includes, but is not limited to:

• Maintain employee confidence and protects payroll operations by keeping information confidential
• Act as the first point of contact for employees with Payroll related requests (update direct deposit, W4, etc)
• Develop, modify, and maintain departmental system and records for payroll processing
• Accurate and timely processing of the weekly attendance and payroll for salary, hourly, and piece-rate employees and distribute paychecks
• Payroll wage and hour knowledge
• Verify CA break and lunch laws are followed
• Verify overtime laws followed
• Submit payroll on a weekly basis, accurately and on time.
• Resolve payroll discrepancies by submitting payroll corrections
• Manage employee time keeping. Partner with Production Manager on repeat offenders that do not clock in/out correctly
• Ensure what is costed for labor and material does not exceed in large amounts what was included in customer's bid. Partner with Production Manager and/or Salesman as needed
• Complete daily schedule sheets after payroll has been completed. Give to Billing upon completion
• Verify Prevailing Wage amounts are accurate
• Respond to payroll/billing audits from corporate
• Knowledge of Prevailing Wage & Davis Bacon laws
• Familiar with DIR wage setup and increases
• Certified Payroll processing & DIR uploads
• Experience using LCPTracker
• Process of Fringe benefits and training payments
• Apprentice Dispatching & Compliance Monitoring
• Evaluate and submit all Certified Payroll through Company tracking tool to ensure compliance with labor laws and payroll regulations
• Provide frequent reports and answer inquiries regarding payroll and benefits to employees and managers
• Reconcile monthly health insurance bills and assist with benefit enrollments
• Communicate with managers on payroll/HR related issues
• Respond to payroll/billing audits from Corporate office
• Utilize GPS system to validate scheduling and payroll information
• Onboard new hires and offboard terminations

Preferred Qualifications:

• High school diploma or equivalent; additional certification or training in office administration is a plus.
• Experience with billing and payroll
• Ability to assist with scheduling
• Experience as an administrative assistant or in a similar role.
• Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Attention to detail and problem-solving skills.
• Ability to handle confidential information with discretion.
• Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
• Proficiency in both English and Spanish is preferred

Schedule: Monday - Friday Pay: $18.00 - $20.00 per hourPosition requires a drug test be completed, contingent upon employment and a background check if applicable.Physical demands:Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods of time to complete your job at a computer.Benefits:

• Medical, dental, and vision coverage
• Company Life Insurance
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance

Broken Drum Insulation Visalia (Winton Location), Inc. is a proud member of the Installed Building Products (IBP) family of companies. We take great pride in our commitment to delivering exceptional customer service, which has contributed to our high customer satisfaction ratings. This success is a direct result of our dedication to quality work and dependability. We are always looking for hard-working individuals who share our mission of helping our customers and contributing to the continued success of Builders. Our people are our most valuable asset, and if you consider yourself a leader in this industry, we want to hear from you.Explore your next career opportunity and become a part of the Broken Drum Insulation Visalia (Winton Location), Inc.team!EEO Statement: IBP is an equal-opportunity employer.