Payroll Administrator - Balboa Bay Resort & Club : Job Details

Job DetailsLevel Experienced Job Location Balboa Bay Resort - Newport Beach, CA Position Type Full Time Education Level 2 Year Degree Salary Range $30.00 - $35.00 Hourly Job Shift Day Job Category Accounting DescriptionPosition Summary: Pays employees and compiles payroll information by managing payroll preparation; completing reports; maintaining records. Performs all activities necessary to process payroll, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. Duties & Responsibilities Primary Responsibilities/Essential Functions:

Maintains payroll information by designing systems; directing the collection, calculation, and entering of data.

Maintains payroll guidelines by writing and updating policies and procedures.

Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.

Processes payroll and payroll changes for all hotel/resort/club team members in a timely manner. Enters all gratuity, commission and incentive data into payroll software program. Updates voluntary deductions and processes involuntary deductions.

Maintains employee confidence and protects payroll operations by keeping information confidential.

Creates and maintains departments, job codes, job descriptions and maps to GL.

Analyze quarterly and annual tax reports and respond to any government agency notices.

Responsible for processing year end changes such as merit increases, union rate changes and minimum wage increase, health benefit contribution changes.

Audit vacation and sick accruals after the close of each payroll for accuracy.

Perform periodic audits on deductions, timecards, job changes, new hires etc. for accuracy.

Coordinates any audits to which the department is subjected.

May also work with senior management to procure payroll administration software.

Maintains and audits time keeping system. Works with payroll service provider to ensure time keeping and payroll systems function properly.

Prepares and distributes Daily Labor Payroll, Labor Distribution and payroll journal entries for each payroll period.

Trains new team member users of the payroll software program.

Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.

Responds to team member inquiries about payments and deductions.

Processes exception payroll as needed by receiving and verifying approved payments.

Maintains all payroll transactions in the computer systems. Maintains payroll department files and records by pay period. Prepares monthly, quarterly, yearly or ad hoc reports as required. Prepares spreadsheets for labor audits or special reports.

Performs general clerical duties including but limited to filing, photocopying, faxing, typing, and data entry. Sorts and distributes internal and external mail. Answers, screens and directs incoming calls and emails.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Contributes to team effort by accomplishing related results as needed.

Follows all safety policies and procedures. Reports potential safety issues to manager whenever observed and takes immediate action to resolve in emergency situations. OSHA laws require the use of Personal Protective Equipment (PPE) when performing work duties that have the potential of risk to your health or safety. Team members will be trained in the proper use and care of assigned PPE if applicable. The hotel provides the required PPE. Team member has responsibility to report defective, damaged or lost PPE or equipment that does not fit properly to their Manager. Maintains strict compliance with hotel's Hazardous Material (HAZMAT) program and familiarizes self with current MSDS.

Reporting to work as scheduled (on time and on regular basis) is an essential function of the job.

Other Responsibilities/Supportive Functions:

Conducts audits on all unclaimed checks and vouchers.

Notifies management of unsafe conditions, needed maintenance of any equipment and any accidents.

Qualifications

High school diploma or general education degree (GED); or equivalent combination of education and experience. AA degree in accounting and CCP designation preferred.

Requires three years of related payroll experience. Paycom experience desired.

Requires general knowledge of payroll, accounting and bookkeeping transactions commonly used at comparable hotel or resort.

Must have excellent customer service/communication skills to work with vendors and internal/external customers.

Able to use mathematics to solve problems.

Requires ability to use computers programmed with payroll and accounting software to record, store and analyze information. Proficiency in MS Office, including the ability to set up and use spreadsheet programs designed in Excel.

Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Requires attention to detail. Must be able to solve problems and remain calm and alert during busy activity periods or in an emergency.

Must be able to speak, read, write and understand English to understand instructions, safety rules, and communicate with guests and vendors. Bilingual Spanish helpful.

Able to work independently with minimal guidance and as part of a team.

Completes all required training as scheduled.

Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the hotel. Work schedules will include working on holidays, weekends and alternate shifts.

Must maintain a clean appearance and professional demeanor.