Payroll Analyst - City of Tucson (AZ) : Job Details

POSITION DUTIES AND QUALIFICATIONS

SUMMARY OF DUTIES:

Conducts recruitment and selection processes for City departments. Analyzes, creates and updates recruitment information and related job descriptions. Interviews applicants and city employees, and approves and processes documents related to personnel actions.

DUTIES AND RESPONSIBILITIES:*

Position Specific Summary

The Payroll Analyst position at the City of Tucson's Human Resources department is responsible for collecting, compiling, and analyzing payroll data. This position involves auditing payroll data, addressing discrepancies and coordinating with internal and external stakeholders.

Work is performed under the supervision of the Payroll Supervisor. This position does not supervise.

Duties and Responsibilities

* Collects, audits, and processes payroll data, including regular and final payouts, to ensure accurate and timely employee payments that are in compliance with city, state, and federal policies and regulations. Ensures payroll system entries reflect actual work schedules and approved time-off balances. Reviews, calculates and enters deductions, withholdings, and adjustments such as retirement, pension contributions, and court-ordered deductions ensuring totals are accurately calculated, balanced and in compliance with policies and regulations. Generates manual checks to correct errors or discrepancies in deduction amounts, providing replacements if necessary.

* Serves as a point of contact and collaborates with departments, employees, beneficiaries, banks, vendors, and unions ensuring accurate invoices and payments. Calculates, arranges, and monitors payment plans for deductions and employee repayment plans to ensure proper processing. Gathers, collects, and issues payments to beneficiaries following the passing of an employee, cooperating with other departments as needed. Responds to employee inquiries related to pay, deductions, timekeeping and escalates complex issues when necessary. Completes employment and pay verifications to ensure compliance and provides necessary information for third parties, such as lenders or government agencies.

* Compiles payroll data, including employee timecards and leave balances, to confirm accuracy before processing payments. Utilizes payroll software and to process, track, and audit payroll transactions, analyzing audit findings to make appropriate recommendations. Utilizes and monitors the ticketing system to track, manage, and resolve support requests, ensuring resolution of inquiries and issues.

* Generates reports to analyze payroll trends, address discrepancies and identify root causes of issues. Utilizes reporting to validate the accuracy of employee-selected payment methods. Compiles tax liability reports and ensures timely and accurate tax deposits are made to meet regulatory requirements.

* Distributes, activates, and troubleshoots pay cards, ensuring a smooth experience and issue resolution. Assists supervisor with the development of Standard Operating Procedures (SOP) by providing input on daily payroll tasks and issues. Collaborates with payroll personnel when correcting errors, ensuring accurate and efficient payroll processing.

* Performs all other duties and tasks as assigned.

Working Conditions

Mostly office environment.

* All duties, responsibilities listed are subject to change.

MINIMUM REQUIRED QUALIFICATIONS:

Education:

Bachelor's degree

Work Experience:

One (1) year of directly related experience

License:

Any combination of relevant education and experience may be substituted on a year-for-year basis.

ADDITIONAL MINIMUM REQUIRED QUALIFICATIONS:

Education:

Bachelor's degree

Work Experience:

* One (1) year of directly related experience

License/Certifications:

Languages:

PREFERRED QUALIFICATIONS:

Experience in Payroll and Timekeeping, Data Analysis or Auditing.

Experience with systems such as Workday, Ivanti, or Kronos.

ADDITIONAL POSITION INFORMATION:

Position Title:

Human Resources Analyst

To view the full job profile including classification specifications and physical demands click here.

Department Name:

Human Resources Department

Department Link:

Recruiter Name:

Liliana Almeraz (99363)

Recruiter Email:

[email protected]

FTE%:

100

FLSA:

Exempt

Position Type:

Regular

COMPENSATION & BENEFITS

Full Hourly Range: $26.57 - 45.84 USD

The Full Hourly Range reflects the City of Tucson's pay range at the time of posting. The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The City of Tucson offers a generous benefits package for benefit-eligible positions.The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.

With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.

You can learn more about our benefits at

POSTING INFORMATION

Posting Close Date:

Applicants must submit their completed application by 12-05-2024 at 11:59 p.m. MST

APPLICATION INSTRUCTIONS

Please see the special application instructions below and follow the directions for applying to this position.

Special Instructions:

Physical and lifting abilities/requirements are determined by position and are included in the position description.

Background Check: This position has been designated to require a criminal background check.

CITY OF TUCSON IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD). Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD

The City of Tucson employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at [email protected] or 520-###-####.

City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Questions? If you need assistance applying for any position, please contact [email protected] or 520-###-####.

[email protected]