Payroll Analyst - University of Maryland, Batlimore : Job Details

The University of Maryland Baltimore School of Social Work is looking for a motivated Payroll Analyst (Administrative Specialist) to join its diverse and robust Business Office to support and manage a diverse portfolio. This position has a partial telework schedule.

The School of Social Work is committed to creating an accessible, supportive environment and an educational experience that recognizes diversity and cultural competence as integral components of academic excellence. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

Benefits Information

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

* Administer financial, procurement, and human resource and payroll functions for an administrative office or department formulating unit plans, policies, and procedures, setting goals and objectives, adhering to rules and regulations. Maintains unit's budget.

* Adhere, propose, and ensure standards of operation, policies, protocols, and procedures to ensure compliant, effective, and efficient operations. Implement campus policies, procedures and programs, and ensure compliance.

* Assist in the long- and short-term planning to meet business objectives and ensure long- and short-term assignments and projects are achieved.

* Administer the daily financial operations, procurement, and human resources of the unit, including payroll processing, human resource transactions, purchase orders, and financial budgeting, forecasting and reporting.

* Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department. May supervise support staff.

* Perform line by line budget and financial trend analyses of departmental budgets. Determine if allocation of funds meet needs of unit or identify deficits and develop proposal to meet the unit's goals.

* Prepare and assemble statistical data and reports for use in budgetary evaluation, maintaining downloaded data to coordinate necessary computer files. Create monthly, quarterly, and annual reports and ensure financial information has been recorded accurately.

* Prepare unit's budget and perform micro trend analyses and financial forecasts.

* Facilitate payroll (staff and/or faculty) activities such as analyzing commitment accounting data and effort logs, tracking payroll adjustments and cost sharing commitments, ensuring timely submission and approval, and tracking timesheets for compliance. Ensure department payroll reconciliation is accurate by performing audits and analysis.

* Administer purchasing and travel management for administrative unit's department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determine client needs from analysis and design procurement methodology, research markets, and assist in contracts and negotiations. Prepare travel journal entries and review travel expenditures.

* Manage and attend to confidential matters of employment, credentialing, payroll and records management processes for the department. Investigate, research, and apply human resource regulation, practice, and policy to provide hands on and problem resolution support. Administer employment, credentialing, payroll and human resource records processes for the unit.

* Collaborate with Human Resource Services to implement and effectively communicate campus human resource policy, regulations, procedures, and programs. Analyze personnel trends, and responsible for monitoring, tracking, and ensuring compliance.

* Provide guidance, training, and mentoring to less experienced personnel in day-to-day business operations. Acquire and distribute new expertise and methods. Recognized as an expert in a functional unit and advises others.

* Perform accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balanced. Identify variances and trends and investigate.

* Serve as a liaison between unit and Financial Services (Payroll & Budget), Human Resources, and Strategic Sourcing and Acquisition Services, and partner with them on campus-wide initiatives.

* Respond to inquiries with accurate and policy supported information. Contact appropriate resources when unable to find factual support for answers.

* Perform other duties as assigned.

Education: Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.

Experience: Three (3) years of related experience in human resources and business, budget, or financial operations.

Other: Related experience may be substituted for minimum education.

Knowledge, Skills, and Abilities:

General understanding of business and accounting to assist in facilitating the support of faculty, staff, and students. Knowledge of all applicable requirements, regulations, and laws.

Skill in effective use of applicable technology/systems.

Ability to effectively communicate both verbal and written thoughts, ideas, and facts.

Ability to work cooperatively with others and independently.

Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

Demonstrated skill in understanding of cultural differences.

Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: $69,000 - $80,000, commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected].

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.