Payroll Analyst- Team A (HUMAN RESOURCES REPRESENTATIVE) - State of Illinois : Job Details

Agency: Department of Innovation and TechnologyClass Title: HUMAN RESOURCES REPRESENTATIVE - 19692Skill Option: NoneBilingual Option: NonePosting Date: 12/09/2024Closing Date: 12/20/2024Salary: Anticipated Starting Salary: $5,423 monthly; Full Range: $5,423 - $7,721 monthlyJob Type: SalariedCategory: Full TimeCounty: SangamonNumber of Vacancies: 1Plan/BU: RC062This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Posting Identification Number 43407Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.The Department of Innovation & Technology (DoIT) is seeking a highly skilled and organized individual to serve as a Payroll Analyst on Team A for the Department of Innovation & Technology (DoIT), performing highly complex and specialized duties relating to payroll functions for all DoIT employees in assigned areas. In this role, you will perform highly responsible, complex, and confidential payroll transactions. In addition, you will initiate and prepare payroll vouchers for submission to the Comptroller's Office for processing payroll warrants each pay period for verifying adherence to all pertinent policies, rules, standards, guidelines, and processing criteria. If you possess these skills and experience, we invite you to apply for this position with DoIT!As a State of Illinois employee, you receive a comprehensive benefits package including:* Competitive Group Insurance benefits including health, life, dental and vision plans.* Flexible work schedules (when available and dependent upon position)* 10 -25 days of paid vacation time annually (10 days for first year of state employment)* 12 days of paid sick time annually which carryover year to year* 3 paid personal business days per year* 13-14 paid holidays per year dependent on election years* 12 weeks of paid parental leave* Pension plan through the State Employees Retirement System* Deferred Compensation Program - voluntary supplemental retirement plan* Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)* Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibilityFor more information regarding State of Illinois Benefits follow this link: Functions* Under direction, serves as a Payroll Analyst for Team A for the Department of Innovation & Technology (DoIT), performing highly complex and specialized duties relating to payroll functions for all DoIT employees in assigned areas.* Initiates and prepares payroll vouchers for submission to the Comptroller's Office for processing payroll warrants each pay period for verifying adherence to all pertinent policies, rules, standards, guidelines, and processing criteria.* Organizes and assists with preparing supplemental payrolls while maintaining all related records and audits documents to assure accuracy and validity of data reflecting payroll transactions.* Researches and compiles statistical data and information for special projects and reports.* Attends and participates in various internal/external meetings, seminars, etc., concerning payroll administration, i.e., deferred compensation, retirement, group insurance, vehicle income usage, software training, etc.* Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.Minimum Qualifications* Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college.* Requires one (1) year of professional experience, preferably in human resources.OR* Requires satisfactory completion of an approved training program.Preferred Qualifications* One (1) year of professional experience with State of Illinois payroll processes or similar payroll processes.* One (1) year of professional experience interpreting payroll rules, regulations, processes, and policies such as those outlined in the Personnel Code, Personnel Rules, position classification guidelines, pay plan, bargaining unit contracts, and class specifications.* One (1) year of professional experience with timekeeping related systems such as Central Payroll System, Personnel Examination and Eligibility Records System (PEERS) and Central Time and Attendance System (CTAS), and/or ePASS or similar.* One (1) year of professional experience preparing letters, memorandums, reports, and graphs using Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Access, and Mobius.* Ability to work with a high volume of information by sorting information into like categories and verifying by a systematic method the reliability of held information.* Ability to articulate human resources administration information in descriptive terms to others not versed in the personnel system.* Ability to read, assimilate and recall with a high degree of proficiency facts and figures.* Ability to present facts clearly both verbally and in writing.* Ability to use standard formula in production of measures reflecting characteristics of data.* Ability to conceptualize and hence to demonstrate relationships between things, person, and ideas.Conditions of EmploymentNOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.* Requires the ability to verify identity.* Requires employment authorization to accept permanent full-time position with State of Illinois.* Requires the ability to pass a position specific, agency required background check.* Requires self-disclosure of criminal history.* Requires the ability to travel in the performance of duties.* Requires the ability to work outside of normal hours to meet deadlines.* Requires the ability to serve in an on-call capacity.* Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.* Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.The conditions of employment listed are incorporated and/or related to any duties included in the position description.Work Hours: 8:30AM - 5:00PM Monday - FridayWork Location: 120 W Jefferson St Springfield, IL 62702-5170Agency Contact: [email protected] Group: Science, Technology, Engineering & MathematicsThis position DOES NOT contain Specialized Skills (as that term is used in CBAs).APPLICATION INSTRUCTIONSUse the Apply button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job AidNon-State employees: on Illinois.jobs2web.com - click Application Procedures in the footer of every page of the website.The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:* [email protected]* [email protected] Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation, and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.