Payroll and People Specialist - RedSail Technologies : Job Details

Job SummaryThe Payroll and People Specialist will play a critical role in ensuring accurate and timely payroll processing while supporting a variety of HR functions. This position combines technical expertise in payroll with a strong understanding of human resources operations, providing a seamless employee experience across compensation, compliance, and HR support. The ideal candidate is detail-oriented, organized, and passionate about delivering high-quality service.Key DutiesPayroll Administration:

• Process the HR portion of the bi-weekly payroll for all employees, ensuring accuracy and compliance with federal, state, and local regulations.
• Maintain payroll records, audit payroll reports, and resolve discrepancies promptly.
• Manage employee time tracking systems, ensuring data integrity and adherence to company policies.
• Handle all payroll-related inquiries from employees and address issues or concerns with professionalism and confidentiality.
• Work with the HR Systems Specialist on report requests and reporting.
• Maintain and issue the Incentive Program documentation and spreadsheets.
• Prepare and submit payroll and benefits filings and assist with year-end reporting, including 1095-Cs.

HR Operations Support:

• Backup the Benefits Manager with benefits administration, employee questions, etc. Assist with the onboarding and offboarding processes, including payroll setup, benefits enrollment, and final pay.
• Maintain and run the FORTE recognition program.
• Keep up to date on employment and payroll-related laws.
• Serve on the Employee Experience Team
• Maintain and update employee records in the HRIS, ensuring data accuracy and compliance with legal requirements.
• Collaborate with the HR team to support benefits administration, open enrollment, and other employee programs.
• Contribute to HR compliance by tracking leave balances, ensuring FMLA, ADA, and other regulatory requirements are met.

Cross-Functional Collaboration:

• Serve as a key point of contact between payroll, HR, and finance to ensure seamless coordination of processes.
• Partner with the HR team to implement process improvements and enhance employee experience.
• Provide reporting and analytics on payroll and people data to support leadership decision-making.

Continuous Improvement:

• Stay updated on changes to payroll laws and regulations and recommend necessary adjustments to maintain compliance. Create policies, codes and communication in response to updated laws and policies.
• Identify opportunities for automation and streamlining payroll and HR processes to improve efficiency.

Education/Training

• Bachelor's degree in human resources, finance, business administration, or a related field preferred.
• 2+ years of experience in payroll administration and/or HR operations.
• Experience with payroll software and HRIS systems (e.g., UKG, ADP, Workday, Paycom, etc.) is strongly preferred.

Required Work Experience/Skills

• Strong knowledge of payroll laws and regulations.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Excel and other office software.
• Strong interpersonal and communication skills, with the ability to work effectively with employees at all levels of the organization.
• Ability to handle sensitive and confidential information with integrity.

Preferred Work Experience/Skills

• Certification in payroll (e.g., CPP) or HR (e.g., SHRM-CP, PHR) is a plus.
• Experience in a fast-paced, high-growth environment.
• Familiarity with multi-state payroll and tax regulations.

Discretionary Judgment

• Uses independent judgment and discretion based upon the employee's experience in the position and knowledge of the products, equipment, and services
• Uses good judgement and possesses ethical work values

Physical Demands, Working Conditions, and General Employment Guidelines

• Moderate or high levels of stress may be experienced in the performance of the job
• Position is performed in a general office environment, home office, or approved remote workspace where physical work includes, but is not limited to, sitting, standing, reaching, kneeling, bending, and lifting to 25 lbs.

Equipment

• Daily use of the Microsoft Teams (phone), computer, printer, and other routine office equipment
• Must have internet access

Safety to Self and Others

• Little responsibility for safety of others. Job is performed in an office setting where there are no hazardous materials or equipment

Working Conditions/Hazards

• Position is performed in an open office environment or approved remote work location

Work Location

• RedSail Office (Shreveport, LA)