Payroll Clerk - Daingerfield High School : Job Details

Job Description {#job-description tabindex= 0 }POSITION: Payroll ClerkPrimary Purpose:Prepare payroll for the district, including related reports and deposits. Ensure accurate and timely preparation of payroll records following prescribed procedures and regulations.POSITION REQUIREMENTS:Education and Qualifications:High School Diploma or GED EquivalencyKnowledge of basic accounting proceduresAbility to use software to maintain accounting recordsProficiency in use of calculator and office machinesProfessionalism and AppearanceMaintains a cooperative attitude toward all faculty members. Must exhibit loyalty and support for coworkers and professional school staff.Must be able to use good judgment in the day-to-day performance of job duties.Must be a self-starter and work well under pressure.Attendance must be on a prompt, regular basis.Grasps and follows instructionsMaintains neat, organized work areaEfficient, quality, and quantity of work must be maintained at the highest levels.Establishment of a personality that is pleasant to work with is essential.Exhibits a high degree of pride in appropriate dress and personal groomingEffectively greets people in person and on the telephone.Adheres to school board and administrative policies.Observes professional ethics/confidentialityMaintains effective relations with coworkersDuties and Responsibilities:Prepare all payrolls including special payoffs for terminated and retiring employees.Prepare payroll check for all employees and distribute to campuses and departments.Receive and audit time sheets for all district employees.Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Medicare, and Workers Compensation Commission, Quarterly 941s, Quarterly Unemployment, and W2s.Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.Maintain physical and computerized files including payroll records and absent-from-duty reports.Communicate with personnel office, campus secretaries, and employees to ensure accuracy of information reported; resolve payroll problems and inquiries.Respond to requests from financial institutions regarding verification of employment.Maintain confidentiality of information.Other Duties Assigned:Maintain fixed asset system. Pull monthly invoices on 6600 codes and post data.Issue ID tags and distribute.Reconcile general operating fund statementresearch and make needed adjustments.Balance each fund during a monthly reconciliation procedure.Prepare financial statements for activity funds and general operating fund.Combine information from all campuses and prepare school lunch reimbursement reports.Prepare certification of contract year reports.Make folders and file accounts payable invoices and bills after each monthly board meeting.Prepare end of year W-2 and 1099 forms. Balance 941 quarterly reports for W-2s.Post all deposit slips.Print end of month reports and journals.Prepare monthly distribution of commodities and distribute to campus. Prepare annual commodity report.Prepare cafeteria inventory report, meal reimbursement report.Mail out and file 457 Plan PST forms.Back-up financial data each week.Reconcile payroll reports to quarterly 941 report and budgetary accounts each month for auditors report.Prepare financial data for board packets each month.Post section 125 cafeteria plan updates.Assist receptionist when needed.Print all end of month reports for Business OfficeMaintain Payro l/Budgetary monthly report for auditorsKeep informed of and comply with state and district policies and regulations concerning primary job functions.