Payroll Coordinator (40 Hrs) - Avon Community School Corporation : Job Details

Payroll Coordinator (40 Hrs) JobID: 5551

Position Type:

Support/Payroll Coordinator

Date Posted:

11/26/2024

Location:

Administration Office

Date Available:

01/06/2025

Closing Date:

Until Filled

Additional Information: Show/Hide

Primary Job Functions: The Payroll Coordinator is responsible for the accurate processing of payroll for support staff (non-certified) employees of the school district. This role involves managing payroll records, ensuring compliance with labor laws, and working closely with finance and HR teams to maintain accurate and timely pay distributions. This role performs a variety of professional accounting work with emphasis in tasks related to payroll and preparation of payroll financial reports, statements, and special financial analysis.

Salary: Pay starting at $60,000 annually, commensurate with school experience.

FLSA Status: Exempt

Assigned Workday Calendar: 260 days (Year-Round)

Job Status: Full-Time (40 Hours per Week)

Schedule: Monday - Friday, 7:30am - 4pm

Benefits: Full-time positions are eligible for medical, dental insurance as well as supplemental benefits such as vision, life insurance, disability, etc. Eligible for PERF Retirement.

Paid Time Off Benefits: Eligible

Holiday Pay: Eligible

Qualifications:

* Education: Bachelor's degree in business, accounting or related field, or equivalent professional experience.

* Certification: Indiana Association of School Business Officials (IASBO) Certification (or pursuing) preferred.

* Experience: At least two years working in payroll in an educational environment preferred, but not required if satisfactory skills are validated.

* Skills and Knowledge: Demonstrated ability to build relationships and work collaboratively. Adaptable to change as needed to improve processes across the district. Organized and attentive to details. Fluent in Microsoft Office. Skyward knowledge preferred.

* Other: Ability to maintain a positive relationship with pupils, staff, parents, and the community.

Essential Functions:

* Coordinate the payroll system, review all additions, deletions, and changes in payroll information for accuracy.

* Process biweekly payroll for all support staff (non-certified) employees, including lay coaches and substitute teachers, corporation wide. Assist with certified payroll as needed.

* Ensure that payroll is compliant with corporation policies, federal, state, and local tax laws, labor laws, and union agreements. Check and maintain records for accuracy, completeness, and compliance with established standards and procedures.

* Prepare employee wage statements, leave payouts, and addenda for support staff (non-certified).

* Set up and maintain support staff employee records for the purpose of processing payroll. Enter new employees, retirements, and terminations.

* Process and upload timesheets for all hourly staff on a bi-weekly basis. Monitor/Adjust for accuracy and timeliness. Adjust where needed. Work with all buildings when needed.

* Work with all buildings to assure absences tracked in Frontline and Skyward are accurate. Adjust when needed.

* Maintain all Public Employees Retirement Fund (PERF) records (enrollment, changes, etc.). Process quarterly PERF online reports and hard copy reports for distribution to Corporation Treasurer. Assist with TRF as needed.

* Assist with processing all related payroll reports including tax deposits, 941 quarterly filings, and quarterly unemployment reports.

* Assist with processing local, state, and federal payroll reports for distribution to the corporation treasurer.

* Coordinate with HR to ensure employee benefits (health, dental, retirement plans, etc.) are processed correctly.

* Serve as the primary point of contact for employees regarding payroll inquiries. Provide customer service to corporation employees that promotes communication and education related to payroll.

* Assist with processing and distributing annual W-2 forms to all employees.

* Process year-end regarding all support staff paid time off. Allocating allotment of days for all categories based on job and years with corporation.

* Process address change and name change requests for all employees, corporation wide.

* Process manual stipends and special payrolls as requested.

* Train new employees for Timesheet approvals and reconciliation with leaves and substitutes.

* Maintain regular and punctual attendance.

* Be an example of exemplary adult behavior for staff and students.

* Project a genuine care and concern for all students.

* Participate in professional development, as assigned.

* Other duties as assigned by Chief Financial Officer.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit, stand, and use hands to handle or feel objects, tools, or controls and talk or hear. The employee frequently is required to walk, reach with hands and arms, climb, balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to focus.

Avon Community School Corporation does not discriminate on the basis of race, religion, color, sex, national origin, age, disability, sexual orientation, genetic information, or veteran status in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The Avon Community School Corporation also does not discriminate in its hiring or employment practices.

This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator.

Ms. Kristin Williams

Director of Human Resources

7203 E. US Highway 36

Avon, IN 46123

(317) ###-####