Payroll Coordinator - Schenectady City School District : Job Details

Position TitlePayroll CoordinatorRequired Application TypeSchool Related PersonnelSalary/Pay Scale$54,060/year min. or per contract for CSEA - SECJob DescriptionDISTINGUISHING FEATURES OF THE CLASS: This position exists in aschool district and involves the responsibility for the coordination, preparation and administration of all payroll functions such as, employee benefits, payroll and retirement for both instructional and non-instructional staff. The work, although frequently clerical in nature, is distinguished in that the incumbent would be expected to learn, apply and answer questions concerning the more routine aspects of the various contractual bargaining agreements, laws, rules, policies and procedures of a School District Payroll office. Work is performed under the general direction of the Director for Business and Finance with leeway given for the exercise of independent judgment in dealing with routine tasks and new tasks where policy is not yet established. This position involves managing the day-to-day operations of the Payroll office, including supervision over other subordinate clerical staff. Does related work as required. TYPICAL WORK ACTIVITIES:

• Oversees the processing of payrolls, which includes the accumulation, input, verification, and distribution of payrolls; Supervises and participates in the auditing of payrolls against appointment papers, budget authorizations, social security, withholding taxes, health insurance deductions, etc.; Coordinates deferred compensation program; Coordinates the creation and distribution of salary notices; May coordinate Civil Service annual payroll certification; Assists the administration in negotiation of collective bargaining agreements; Assists with the preparation of reports, including but not limited to, budgetary and payroll; Compiles reports in response to state and independent audits; Prepares and reconciles W-2's; Prepares and electronically files monthly retirement reports; Maintains payroll and personnel files as required by law and regulation; Oversees or processes NYS Retirement applications, retirement loan applications and beneficiary forms;
• Reviews and processes payroll including check printing;
• Computes and checks computations for items to be deducted from the payroll;
• Advises and trains the clerical staff in charge of payrolls in all District departments;
• Remits files to 403(b) and HRA providers; Prepares and distributes various reports and payments on the employees behalf; Processes checks in error, issues new checks and enter adjustments into the permanent payroll record; Supplies employment data and individual financial data to institutions and outside agencies; Performs a variety of related work as required. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
  Thorough knowledge of office terminology, procedures and equipment; Thorough knowledge of methods and procedures used in record maintenance, and in the processing of payroll transactions; Thorough knowledge of business arithmetic and English; Thorough knowledge of the policies and procedures relating to modern methods of keeping and reviewing financial accounts; Excellent knowledge of Microsoft Office products, and Google applications; Good knowledge of New York State retirement systems and reporting requirements; Good organizational skills; Ability to understand and carry out complex oral and written instructions; Ability to compose letters, memoranda and reports;
  • Ability to establish and maintain effective and productive relationships with all co-workers, including the ability to work independently as well as part of a team;
  • Ability to work independently, set priorities effectively and withstand interruptions; tact, courtesy and resourcefulness in dealing with people;
  • Ability to supervise and direct the work of others;
  • Ability to exercise discretion and confidentiality with respect to sensitive employee matters. Civil Service TitlePayroll CoordinatorJob QualificationsMINIMUM QUALIFICATIONS Graduation from a New York State registered or regionally accredited college or university with a bachelor's degree in Business Administration, Accounting, Human Resources Management, or other management related field and two (2) years of full-time experience in payroll or employee benefits administration, other financial or business accounting related field, or a position that involves daily routine financial data entry in the public or private sector; OR Graduation from a New York State registered or regionally accredited college with an associate's degree Business Administration, Accounting, Human Resources Management, or other management related field and four (4) years of experience as defined by the limits of (A) above; OR Graduation from high school or possession of a high school equivalency diploma and six (6) years of experience as defined by the limits of (A) above. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above. Job CategorySecretariesJob LocationCentral Office