PAYROLL MANAGER - Accor : Job Details

Company DescriptionFairmont Breakers is a beloved feature of the Long Beach skyline, a historic landmark with a character and soul of its own. Originally opened in the roaring twenties as a lavish hotel on the waterfront, Breakers was a sought-after destination for world-famous stars.Following an extensive renovation, Fairmont Breakers returns as Long Beach's only luxury hotel, restoring one of California's most storied properties to its original grandeur. It offers 185 boutique rooms and suites; a rooftop pool and terrace; an open-air rooftop lounge with views of the Pacific;a blissful two-story spa, wellness and fitness center; dining venues and bars including a live jazz club; and 10,000 square feet of indoor and outdoor function space. Whether exploring the comforts of elevated coastal Italian cuisine in Nettuno or dining among the stars with champagne and caviar in Sky Room, Fairmont Breakers aims to delight all of your senses with artful surroundings and innovative offerings from our culinary team.Why work for Accor? We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor's limitless possibilities.By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESSThis experience begins with a new kind of workplace, one where the energy is contagious, the stories are invigorating, and the challenges present inspiring opportunities to make your mark.Job DescriptionAs Payroll Manager, you will manage the processing of Fairmont Breakers' bi-weekly payroll in a timely and accurate manner. The key outcome for the Payroll Manager is to ensure that all colleagues receive accurate checks reflecting their worked hours and complying with all applicable legislation, FH&R policies as well any other signed agreements.Reporting to the Assistant Director of Finance & Business Support, responsibilities and essential job functions include but are not limited to the following:

• Approach all encounters with guests and employees in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with Fairmont standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance of grooming.
• Comply at all times with Fairmont standards and regulations to encourage safe and efficient hotel operations.
• Manage all aspects of the weekly payroll
• Responsible for all statutory reporting
• Ensure that Talent & Culture information is processed and incorporated into the Payroll.
• Ensure that vacation entitlements and accruals are accurately tracked and are calculated in accordance with our Hotel vacation policy
• Ensure that legal holiday entitlements and accruals are accurately tracked and are calculated in accordance with our collective agreement.
• Ensure strict compliance with all Wage & Hour regulations
• Preparation for month-end processing of payroll related reports.
• Ensure that garnishments are deducted and submitted in a timely manner.
• Manage correspondence with the State regarding garnishment requests.
• Preparation and reconciliation of payroll related tax remittances to ensure compliance with all legislation
• Be familiar with all Fairmont Standards related to financial controls and operational procedures.
• Be familiar with all Fairmont financial policies, procedures and controls
• Prepare daily labor reports.
• Manage the reconciliation of tip reports
• Weekly verification of time cards to ensure that appropriate approvals have been granted
• Prepare batch total and balance payroll (Pay period report)
• Bi-weekly preparation of the Payroll Executive Summary Report
• Manage the online approval process for direct deposit and bi-weekly payroll reports
• Prepare overtime reports.
• Verify all Employee Action Forms to ensure accuracy
• Complete all required deductions and appropriate check requests, including dues, Legal deduction, Pension, 401K contributions, etc.
• Management of the weekly check distribution process
• Type manual payroll checks.
• Manage/champion labor management system and assist/coordinate weekly labor meetings.
• Prepare all balance sheet reconciliations pertaining to payroll
• Handle and facilitate other states' registration when out-of-state employees are hired
• Handle employee queries and offer resolution in a timely manner
• Manage/champion labor management system and assist/coordinate weekly labor meetings
• Prepare all balance sheet reconciliations pertaining to payroll
• Other duties as required

Qualifications

• College diploma required.
• Education in Finance and/or Payroll program is preferred.
• Previous work experience in California is required.
• Knowledge of California legislation is required.
• Experience in a hotel or a related field preferred.
• Minimum 3 years of experience required in a payroll system management and administration capacity, hotel experience is preferred
• Working knowledge of Microsoft Office software, knowledge required for Excel and Advanced level knowledge is required for the Payroll software (including Ceridian Dayforce or similar system).

• Long hours sometimes required.

• Must be able to convey information and ideas clearly.
• Ability to work effectively with minimum supervision
• Attention to detail is a must
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Excellent administrative, interpersonal, organization, written and verbal communication skills.
• Must work well in a stressful, high-pressure situations.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.

Additional InformationWhat is in it for you:

• Salary Range: USD $73,000 to $78,000
• Discounted hotel rooms and food & beverage rates to employees at our sister properties around the globe.
• We provide learning programs through our Academies to promote growth and development so that you can perform at your full potential.
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21 and WATCH

Accor is proud to be an Equal Opportunity Employer EOE/M/F/V/D.We provide an environment of trust, respect, and integrity.A home away from home where diversity and inclusion are celebrated. Privacy and personal information are protected. Through Accor's Employee Value Proposition, we ensure fair treatment and a workplace free from discrimination & harassment.Our commitment to Diversity & Inclusion:We are an inclusive company and our ambition is to attract, recruit and promote diverse talent. We commit to a future where diverse identities are celebrated, and equitable and inclusive practices are woven into the fabric of everything we do as an organization.