Payroll Manager - Idaho State University : Job Details

Payroll Manager, Office of Human Resources (1013)

Pocatello - Main

Institution Information

Idaho State University, established in 1901, is a Carnegie-classified doctoral research and teaching institution, with a culture built on trust, compassion, stability, and hope. ISU serves over 12,000 students in Pocatello, Meridian, Twin Falls, and Idaho Falls. Students and faculty at ISU are leading the way in cutting-edge research and innovative solutions. We are proud to offer exceptional academics nestled in the grand, natural beauty of the West. We invite you to apply to be a part of our University community!

Job Description

The Payroll Manager will lead and supervise Idaho State University's payroll operations, including benefits functions, ensuring total compensation is processed on time, accurately, and in compliance with government regulations. This includes working closely with members of the HR and Finance teams to ensure timely and efficient processing of payroll, and compliance with federal, state, and local payroll and wage laws.

The Payroll Manager will work closely on a day-to-day basis with the Payroll Accountant Senior, Personnel Technician for Payroll Processing, HR Associate for Employee Leave, and the Benefits Coordinator. The Payroll Manager and Payroll Accountant Senior will both be cross-trained to run payroll to ensure redundancy and flexibility, as needed, to support biweekly payroll operations. Because ISU payroll is processed on a bi-weekly basis, the Payroll Manager position requires the ability to work a regular schedule consistent with the needs of the university and payroll cycle.

This position may be eligible for part-time hybrid remote work as determined by supervisor; not to exceed 8 days per month.

Key Responsibilities

• Payroll Administration:

• Lead and manage day to day operations of the payroll team, providing guidance, training, and performance management

• Coordinate with HR, Finance, and ITS departments to ensure seamless payroll operations

• Coordinate the maintenance and testing of payroll systems, ensuring accuracy of payroll transactions including salaries, benefits, garnishments, taxes, paystubs, timesheets, and other deductions

• Oversee the processing of biweekly payroll in compliance with ISU, federal and state laws, ensuring accurate and timely processing of all payroll related actions including all respective personnel actions and time reporting.

• Cross train with Payroll Accountant Senior to run payroll to ensure redundancy and flexibility, as needed, to support biweekly payroll operations

• Interpret ISU policies and government regulations in connection with payroll activities and make recommendations on modifications to leadership as appropriate

• Develop and administer programs, processes, resources, and initiatives to ensure best payroll and timekeeping practices

• Review payroll transactions and processes and create audit points or quality control measures to ensure accuracy, efficiency, and compliance

• Prepares and maintains accurate records and reports of payroll transactions and facilitates audits by providing records and documentation to auditors; conducts review for audit purposes and compliance

• Complete routine tasks associated with tracking international employees

• Completes daily, weekly, monthly, quarterly, and annual tasks associated with payroll administration requirement and reporting

• Payroll Processing:

• In conjunction with Payroll Accountant Senior, Personnel Tech, and Finance and HR team members, lead biweekly preparation for payroll processing

• Oversee and conduct biweekly payroll processing including preparing and loading pay related files, approving direct deposit file, vendor and levy checks, worker's compensation, and file management with ADP for out of state workers

• Provide support and supervision of Benefits Coordinator in carrying out benefits administration, including onboarding benefits enrollment processes for eligible faculty and staff, and administration of state benefits with the Idaho Office of Group Insurance

• Works closely with Director of HR Operations to recommend and implement process improvement and system change needs related to the payroll system

Minimum Qualifications

• Bachelors degree in Accounting, Business Administration, Human Resources, or related field required
• Three (3) years experience in payroll, and one (1) year of prior supervisory and management experience
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Demonstrated ability to manage and prioritize multiple projects and tasks and meet deadlines, while maintaining organization and attention to detail in a fast paced environment
• Exceptional interpersonal and communication skills to interact effectively with leadership, faculty, and staff at all organizational levels
• Strong analytical and problem-solving skills
• Proficient with Microsoft Office Suite or related software
• Proficient with payroll software

Preferred Qualifications

• Master's Degree, Professional Payroll Certification, or Professional HR Certification
• Related experience with an institution of higher education.
• Prior experience working with Banner
• Experience with multi-state processing and knowledge of tax laws

Additional Information

You must submit your CV/resume, cover letter, and list of three (3) professional references, including current contact information. This position will remain open until it is filled; however, priority consideration will be given to applications received on or before December 2, 2024. Salary will be between $68,000 - $72,000 per year, commensurate with education and experience. Benefits include comprehensive health, dental, and vision; life insurance; disability plan; employee assistance program (EAP); excellent retirement options and company contribution; and generous paid time off/sick leave accrual. All offers of employment are conditional pending the successful completion of a background investigation, provided by HireRight.

Posting Number: req2369

Type: Working 12 months per year

Position: Non-classified Staff

Division: Human Resources

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email mailto:[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

To apply, visit