Payroll Manager - State Of virginia : Job Details

Title: Payroll Manager

State Role Title: Financial Services Specialist II / 19032

Hiring Range: Commensurate with experience up to $95,000 annually

Pay Band:

Agency: Virginia Employment Commission

Location: VEC CENTRAL OFFICE

Agency Website:

Recruitment Type: General Public - G

Job Duties

This position works as part of a Shared Services Team serving both the Virginia Employment Commission and Virginia Works.

Ensures the appropriate management, accounting, analysis, reporting and disbursement of agency payroll expenditures in accordance with state, federal and agency regulations.

Manages financial and operational issues for the disbursement of payroll related financial obligations; provides guidance to managers and staff regarding compliance requirements; ensures duties are performed in a manner that safeguards the agency's financial and contractual interests; collects, analyzes and reconciles data; prepares financial reports and statements; works with other finance staff to complete year-end closing; manages, mentors and trains staff; reviews and certifies classified and wage payroll; prepares and manages the annual budget for the Payroll section; and works with auditors to respond to inquiries and address issues.

Maintains proper internal control; reviews current operations, policies and procedures; makes recommendations to streamline processes and address issues; assists with the development and implementation of appropriate policies, procedures and processes; and ensures compliance with established records retention policies and procedures.

Minimum Qualifications

Considerable knowledge of cash management and GAAP and practices; governmental accounting, particularly related to payroll; applicable state and federal requirements related to disbursement and management of federal funds and payroll; and automated payroll and financial management systems.

Strong analytical, supervisory, oral and written communication, and computer (e.g., MS Office Professional and Oracle or comparable software) skills.

Ability to manage staff and payroll functions; collect and analyze financial data; apply; prepare financial statements and reports; perform accounting and reconciliation work; review and certify payroll transactions; prepare reports; apply policies and procedures; and work effectively both independently and as a team member.

Additional Considerations

Education, training, and/or experience in accounting, business, finance or a related field.

Experience managing and/or processing payroll transactions

Experience managing staff and/or processing state payroll transactions; and using Oracle based Enterprise Financial (or other related financial system) and State systems (e.g., Cardinal Finance and Cardinal HCM).

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Diversity and inclusivity are at the heart of what we do in Virginia, and the VEC is committed to upholding these values in our employment opportunities across the Commonwealth to people from all backgrounds, including all races, ethnicities, genders, and abilities.

The Virginia Employment Commission Is an Equal Opportunity Employer/Program, and a Virginia Values Veterans (V3) certified employer. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

The selected candidate must successfully pass a comprehensive background check including an FBI fingerprint background investigation.

Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and rsums will not be accepted.

Applications are not accepted after the recruitment closing date.

Please carefully review the details of this recruitment including the location of the position and the posted salary before applying. VEC does not provide relocation assistance, and no salary will be offered outside of the posted salary range / flat rate.

Consideration for an interview is based solely on the information within the application (and/or resume). You must ensure your application/resume includes the scope of your experience, knowledge, skills, and abilities as it relates to the position you are applying for. Information not stated will not be assumed.

This website will provide a confirmation of receipt when the application is submitted for consideration.

For the status of your application and this position, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via email or telephone.

Auxiliary Aids and Services are available upon request to individuals with disabilities.

Applicants needing accommodations should contact the Human Resource office for additional information.

The VEC does not provide sponsorship; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work in the US.

NOTICE: VEC will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name: Human Resources / Recruitment

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone.

Email: [email protected] for recruitment related questions. Emailed applications, resumes, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-###-####.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.