Payroll Services Assistant - Cuyahoga Community College (Tri-C) : Job Details

Payroll Services Assistant

Department: Accounting and Financial Operations

Location: District Administration

Reports To: Manager, Payroll Services

Requisition ID: req5521

Employment Type: Full-Time Support Staff

Union Position: Non-Union

Work Schedule: 8:30am-5pm

Job Description:

SUMMARY

Responsible for processing payrolls and third party payment transactions including all inquiries associated with them.

ESSENTIAL FUNCTIONS

* Maintains and audits time and leave reporting via the College website

* Inputs, audits and balances biweekly payrolls prior to sending file to bank

* Provides verbal or written responses to all payroll processing questions in a timely manner

* Anticipates and meets all customer needs accurately, professionally, and with a commitment to customer satisfaction

* Prepares required payroll deductions and reporting, including taxes and remittance of withholding to third parties

* Assists with the development of procedures, reporting, processes and technology applications as directed using various College systems

* Files institution-generated documents and secures their access through Banner Document Management Suite (BDMS) for record retention

* Continually maintains effective Red Flags Rule internal controls

* Attends new employee orientation sessions and presents overview of Payroll Services

* Performs other duties as assigned

REQUIRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

* High school diploma (or equivalent)

* Minimum of three years of payroll experience

* Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

KNOWLEDGE, SKILLS and ABILITIES

* Possess basic accounting skills

* Possess strong organizational and time-management skills

* Possess excellent written, verbal and interpersonal communication skills

* Ability to foster a team environment and work collaboratively

* Ability to research and analyze issues and develop solutions

* Works accurately with great attention to detail

* Excellent customer service skills and proven ability to develop and sustain productive customer relationships

* Possess basic knowledge of fundamental payroll and state retirement systems' concepts, practices and procedures and ability to apply in varied situations

* Demonstrated basic proficiency with Microsoft Outlook, Word, Excel, PowerPoint and Access or equivalent software

* Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity

* Ability to collaborate on major projects

* Ability to develop and maintain relationships with key contacts to enhance work flow and quality

* Ability to effectively accept direction from multiple levels of the College in various departments

* Ability to effectively complete work assignments independently

* Possess sensitivity to appropriately respond to the needs of a diverse population

COMPETENCIES

CRITICAL COMPETENCIES

* Service Focus

* Adaptability

* Quality of Work

VERY IMPORTANT COMPETENCIES

* Communication

* Time Utilization

IMPORTANT COMPETENCIES

* Collaboration

* Continuous Improvement

PREFERRED QUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

* Certified Payroll Professional (CPP) certification

* Associates degree in Finance, Accounting, Business or related field

* Payroll experience in an academic environment or multi-state organization

* Experience in processing payroll transactions to general ledger

* Demonstrated proficient experience with Ellucian Systems and Computer Technology Banner system or equivalent system

PHYSICAL DEMANDS/WORKING CONDITIONS

(The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

* The work is performed in a normal, professional office environment;

* The work area is adequately lighted, heated and ventilated;

* Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;

* Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite

Special Note:

Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.

Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.