Payroll Specialist 3 - Ingenesis : Job Details

Payroll Specialist 3 Job Details Professional Discipline : Admin/Clerical Support Specialty : Benefits Specialist Employment Type : Full Time City : Duluth State : GA Pay Range : Job Description: InGenesis is currently seeking a Payroll Specialist to work with our client located in Johns Creek, GA. In this role, you will be responsible for advanced City payroll transactions, records, and reports and will compile all financial reports as assigned, maintaining the highest level of confidentiality. Apply today and we'll reach out to answer any questions you may have! Essential Job Functions:

• Stays abreast of federal, state, and local wage, hours, and other related laws and legislation for compliance.
• Ensures the payroll system reflects the latest change in laws, regulations, and City policies that impact payroll. Examples are annual changes to the Social Security wage base limit, retirement deferral limits, changes to tax withholding tables, employee benefit deductions, etc.
• Ensures that all employees are paid in compliance with the Fair Labor Standard Act (FLSA), Internal Revenue Service regulations, Social Security Administration rules, Georgia wage and hours guidelines, and City administrative regulations.
• Operates the payroll system to process complicated transactions involving overrides to system parameters, adjusting accumulators, taxes, and balances.
• Verifies general ledger payroll data before the GL upload; prepares payroll journal entries; reconciles general ledger accounts related to payroll.
• Researches, evaluates, and processes employee pay, including retroactive and other pay adjustments as needed.
• Processes payroll deductions, refunds, and other adjustments to payroll records.
• Enters and/or verifies court-ordered wage deductions (child support orders, IRS levies, liens, bankruptcies, creditor garnishments, etc.) into the payroll system.
• Confirms payroll reports and remittances for quarterly and annual filings.
• Calculates and enters adjustments to Form W-2s for taxable income from excess group life insurance if needed.
• Enters third-party sick pay as needed.
• Meets all deadlines for the payroll provider to issue Form W-2's by required dates with distribution to employees by the January 31 deadline.
• Assists HR with the completion and distribution of Form 1095 C.
• Prepares projections and monitoring reports on City-wide personnel budget.
• Prepares monthly and quarterly budget-versus-actual reports for review by City management.
• Explains procedures and provides backup information to external auditors during the annual audit.
• Works with the HR Department to understand the pricing of employee benefit plans to ensure the best overall payroll practices for benefit deductions.
• Maintains awareness of new and emerging ideas in the related field and incorporates new developments as appropriate.
• Performs related duties as required or assigned.

Minimum Qualifications:

• Minimum of two (2) years of payroll experience for a local or county government entity with public safety (both firefighters and police officers).
• Experience in calculating various payroll deductions.
• Experience with principles and practices of payroll preparation, reporting, and maintenance.
• Experience in payroll accounting and auditing.
• Advanced Microsoft Excel experience with the ability to develop and manipulate worksheets, databases, and complex Excel formulas.
• Intermediate to advanced Microsoft Word, Outlook, and PowerPoint skills.
• Ability to operate networked computers using municipal government financial software, including first-hand knowledge of data entry and report creation.
• Experience operating and maintaining an automated payroll processing system.
• Knowledge of pertinent federal, state, and local laws, codes, and regulations related to payroll preparation and processing, including the Fair Labor Standards Act. (FLSA), Social Security Act, Consumer Protection Act (CCPA), Family and Medical Leave Act (FMLA), Employment Retirement Income Security Act (ERISA), and more.
• Highly proficient at reading, writing, and speaking English using proper grammar and punctuation.
• Ability to create and modify the layout of reports, presentations, forms, and other documents as needed.
• Ability to interact in a professional and respectful manner.
• Must have a strong/positive credit history.

Preferred Qualifications:

• Bachelor's degree from an accredited college or university with major course work in accounting, finance, business administration, public administration, or a related field.
• Four or more years of experience in payroll using an automated payroll system for an entity with at least two hundred employees.
• Some manual/in-house payroll processing experience.
• Certified Payroll Professional (CPP) designation.
• Experience with Tyler, Munis, or similar ERP systems.

EEO Statement: InGenesis is proud to be an affirmative action employer and is committed to providing equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a disability or special need that requires accommodation in the hiring process, please let us know by visiting our website at Company Statement: InGenesis is one of the largest staffing firms in the industry and is among the largest diversity-owned healthcare staffing firms in North America. InGenesis is dedicated to placing people in positions that preserve life, improve lives, and inspire others. This does not happen without passionate people: skilled colleagues who are motivated to create innovative solutions and deliver superior service to our clients. InGenesis counts almost half of the Fortune 500 in our nearly 300 clients, including clients in the healthcare, life sciences, higher education and pharma industries.