Payroll Specialist I - MasTec : Job Details

OverviewThis position will be responsible for processing weekly payroll with a variety of time capturing systems, remitting garnishments to outside agencies, and processing quarterly payroll tax returns all while ensuring SOX compliance. This position also assists the Finance and Accounting team in the performance of critical functions and provide back-up as directed to maintain consistent services to the organizationLocation & Travel Details: This is an onsite position, based at our office in Fargo, NDCompany OverviewMasTec's Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure. Sustainability is foundational to our culture and influences everything we do.MasTec, a minority-owned Fortune 500 company, boasts a rich history of over 90 years in the construction industry. With more than 35,000 workers and over 400 offices nationwide, we offer our employees the flexibility to work in various locations.Our company is growing fast and offers various opportunities for qualified, talented, and motivated professionals. As part of the MasTec Team, you will experience exciting new projects, professional practices, culture, and support for developing your skills. Benefit from an environment that's creative, groundbreaking, and, above all, supportive.The Clean Energy & Infrastructure Group is comprised of the business sectors and companies: Industrial - Casey Industrial, MasTec Industrial, Phoenix Industrial; Infrastructure: American Civil Constructors West Coast, Cash Construction, FNF Construction, Lemartec Corporation, MasTec Civil, Precision Aggregate Products, Ragnar Benson Construction, Saiia, William Charles Construction, William Charles Electric; Renewables: IEA Constructors, Wanzek Construction, White Construction. Responsibilities

• Understand SOX guidelines to ensure accurate controls and segregations of duties are in place to meet compliance
• Review and import time that is captured in InEight and our ViewPointOne timesheet into Viewpoint
• Enter paper timesheets into Viewpoint
• Process Payroll weekly
• Upload and maintain employee paystubs and portal
• Responsible for making sure pay cards are uploaded and assist employees with questions
• Review and update necessary information for new hires/rehires in Payroll
• Maintain a level of professional skepticism and apply critical thinking skills when receiving employee banking information to identify, communicate and reject fraudulent requests to protect company assets
• Enter vehicle allowance monthly
• Review, evaluate, and process late timesheets/back pay from previous weeks
• Make necessary reversal entries from prior weeks
• Make any necessary deductions, misc. invoices, etc.
• Provide proper reports to Payroll Coordinator/Accounting Manager for review
• Post Payroll, Equipment, Job Cost, & GL each week
• Maintain PTO account balances and monthly accruals
• Prepare and submit federal and state tax deposits on a weekly, monthly, or quarterly basis
• Submit The Company's and subcontractor's certified payrolls to the proper agencies
• Prepare and forward garnishment checks to appropriate agencies each week
• Submit any termination info to appropriate agencies
• Reconcile all Payroll related GL & intercompany accounts at month end
• Submit new hire report every two weeks
• Prepare Job Service Employment Census data monthly
• Prepare Quarterly Payroll Tax Returns for review by Payroll Lead/Payroll Manager/CFO
• Assist the HR Department with any questions or issues
• Answer payroll related questions from the field employees and/or Project Managers
• Setup & Register new WH & Unemployment states
• Maintain Debit Filters for all payroll related electronic payments
• Sort, scan, & file timesheets and other Payroll paperwork weekly
• Send the weekly 401(k) deductions for approval and submit to Merrill Lynch
• Assist other team members where needed

QualificationsPayroll Specialist I:

• Associates or Bachelor's degree in Accounting or Business related area or 2 years of Accounting, Payroll or Business related experience in lieu of degree

Payroll Specialist II:

• Associates or Bachelor's degree in Accounting or Business related area with 2 years' experience in Payroll or 3 years of Accounting, Payroll or Business related experience in lieu of degree

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward The Company's Zero Injury principles
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Write reports, business correspondence and procedure manuals
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public
• Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals
• Compute rate, ratio and percent and draw and interpret bar graphs
• Common sense understanding to carry out instructions furnished in written, oral or diagram form
• Deal with problems involving several concrete variables in standardized situations

What's in it for YouFinancial Wellbeing

• Compensation $21-34 / hour, commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact [email protected]. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.#LI-AD1#LI-Onsite