Payroll Specialist - ESS : Job Details

Payroll Specialist

Since 2000, ESS and Proximity Learning (PLI) have been leaders in education staffing, placing qualified staff in K-12 schools for daily, long-term, and permanent roles, including substitute teachers, paraprofessionals, and other support staff. We also connect certified teachers with school districts through a virtual synchronous model, addressing staffing needs and expanding access to quality education. We share a passion for education working together to ensure our 900 partner districts experience valuable education every day, because Every Day Counts!

OVERVIEW: The successful candidate will work closely with the Payroll Managers and Human Resource team members to improve processes and communication regarding the payroll experience. This role requires moderate to advanced computer, research, and time management skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Resolve payroll issues and concerns through excellent customer service and communication to ESS staff.
• Collaborate with PEO, Paychex payroll department to process weekly payroll.
• Create financial and payroll reports for department heads on a weekly and monthly basis.
• Assist employees with direct deposit issues and pay card registration.
• Conduct state and federal compliance audits.
• Perform other miscellaneous tasks provided by the Payroll Manager.
• Complete periodic overtime as requested by the Payroll Manager, particularly during busy/peak seasons.

QUALIFICATIONS:

• 1-2 years of previous payroll experience.
• High ethical standards and integrity, including confidentiality.
• Ability to adhere to strict payroll deadlines.
• Moderate to advanced computer skills.
• Excellent research and time management skills.
• Excellent oral and written communication.
• Ability to work in a fast-paced environment.

ESS ADVANTAGES:

• Health insurance
• 401(k)
• Vacation time
• PTO
• Sick time
• Nine paid holidays
• Volunteer time off
• Mental health day

PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 25 pounds.
• While performing the duties of this job, the employee regularly stands, walks, sits, uses hands to finger, handle, or feel, reaches with hands and arms, talk or hear.

VISION REQUIREMENTS - Close vision (clear vision at 20 inches or less) to work on the computer.

WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic.)

Note: Nothing in this job specification restricts managements right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons, with or without notice. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.