Payroll Specialist - Staffmark Group : Job Details

The Payroll Specialist processes the bi-weekly payroll accurately and on schedule. Acts as primary contact with third-party payroll providers. Responsible for all accounting activities related to wages and benefits and provides backup support for purchasing.

ESSENTIAL JOB FUNCTIONS*

* Manages and reconciles all employee time worked and other pay, including deductions. Verifies all employee deductions for each payroll, including taxes, benefits, and others.

* Audits, analyses, and reconciles multiple payroll reports to ensure changes made are accurate before finalizing the biweekly payroll.

* Manages the creation and/or adjustment of all payroll pay and benefit codes alongside ADP.

* Manages all year-end payroll tasks including but not limited to approval of annual W-2s.

* Acts as the primary backup for the Purchasing department.

* Manages new state jurisdiction registration. Works with CPA to get final approval before submitting registration to the state.

* Keeps up to date with changing payroll policies and government regulations via ADP notifications and applies changes when needed.

* Prepares manual payroll checks relating to payroll errors and or terminations.

* Works with ADP when quarterly tax adjustments are needed. This is highly sensitive work and must be 100% correct as it affects employees W-2 forms.

* Reconciles monthly health, dental, disability, and life insurance bills to the payroll deductions and approves them for payment.

* Prepares journal entries on a biweekly basis. Provides final month-end entry spreadsheet to accounting.

* Prepares the monthly reconciliation and journal creation of Flex Spending and Health Plan. Submits to accounting for month-end entry.

* Creates and/or audits payroll and headcount reports for external auditor(s).

* Prepares supporting documentation for annual workers compensation audit and acts as primary contact for external auditor.

* Acts as liaison with supervisors to resolve discrepancies in terms of in and out punches, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.

* Helps in various ad-hoc payroll projects directed by his or her manager.

OTHER DUTIES AND RESPONSIBILITIES

* Follow and remain current with changes in tax and deduction laws.

* Participates in ADP educational opportunities and recommends process improvements.

* Updates all payroll-related SOPs as needed for changes in process, roles, and software application.

* Supports and provides backup for other accounting and/or purchasing tasks.

* Associates degree required in business, human resources, or similar field. Bachelors degree preferred.

* Minimum 3- 5 years required showing demonstrated hands-on work experience processing payroll.

* Minimum 3 years experience required with ADP payroll system or comparable automated payroll system.

* Minimum 1-year experience with Epicor Accounting system (purchasing department support) strongly preferred.

* Possesses expert-level knowledge and proficiency in using MS Office: Word, Excel, and PowerPoint.

* Ensures that all deadlines are met consistently.

* Ability to communicate professionally and effectively with all levels of staff within the organization, including oral or written communication.

* Possesses a high level of attention to detail and accuracy.

* Ability to work independently or in a team environment with minimal supervision.

* Ability to maintain strict confidentiality.

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