Payroll Specialist - CITY OF LONGVIEW : Job Details

Recruitment information: Application materials (application, cover letter, and resume) must be completed. This recruitment closes on November 19, 2024 at 8pm.

Position Information: This position provides technical and clerical support to the City's payroll functions, to include required reports to substantiate billings and payments and is responsible for performing records management duties to support the City's payroll programs and prepares payment requisitions for all payroll programs. This position also answers routine payroll related inquiries from City employees.

* The selected candidate will be subject to a pre-employment criminal background check.

* Performs and verifies data entry for payroll in the Human Resources Information System (HRIS) and other Federal and State vendor portals, including reviewing/verification of employee records as it relates to payroll processing.

* Works with Human Resources to review, verify, input and process Payroll Record Change forms, ensuring accuracy of content.

* Audits integrity of data entered by others during payroll processing and follows through with appropriate person when data entry issues arise.

* Generates, balances, reviews, and transmits payroll payments and reports following State and Federal regulations, vendor instructions and established procedures via postal mail, email, online portal, or related methods.

* Assembles new hire packets including appropriate payroll, benefits, and City policy forms. Performs data entry of new hire information into various HRIS systems. Assists employees with completing payroll documents during new employee orientation.

* May attend, chair and conduct a variety of meetings with City departments; serves on committees as requested; may represent the City and/or department and make oral presentations at meetings, conferences and other events.

* Provides internal and external customer service. Responds to routine requests for payroll information within scope of authority, referring more complex questions and requests to the appropriate staff member.

* Provides payroll forms and reviews completed forms for accuracy.

* Performs data entry, indexing and verification of data entered into electronic filing systems. Works collaboratively with Information Technology Services to make and implement necessary system modifications for efficient use of timesheet and payroll systems.

* Performs a variety of clerical tasks for payroll processing; utilizes computer software, including word processing, spreadsheets, and databases to prepare letters and documents; performs filing, copying and archiving records per records retention schedules.

* Assists with completing State and Federal reports by pay period, monthly, quarterly or annually as required including Federal Tax, PFML, WALTC, and W2's.

* Collects, reviews, and verifies all incoming payroll changes.

* Performs other duties as required.

* Associate's degree from an accredited college or university in Accounting, Business, or related field AND three (3) years of payroll accounting experience OR a combination of education, training and experience which would provide the required skills, knowledge and ability to perform the job as determined by the department.

* Experience in implementation, setup, or administration of an HRIS system.

Required Knowledge and Skills:

* Knowledge of Automated payroll processing systems and related software.

* Knowledge of generally accepted accounting principles (GAAP), internal control standards, and accepted account practices.

* Familiar with State, Federal payroll laws, requirements, and regulations.

* Knowledge of principles, practices, policies, and procedures necessary to process payroll information.

* Ability to accurately process payroll under rigid timelines.

* Ability to understand, interpret and apply legal documents, labor agreements, federal, state and local laws and regulation, and City policy.

* Can effectively communicate detailed information clearly and concisely in written and verbal formats.

* Can effectively coordinate work with other lines of business and vendors.

* Ability to organize, prioritize, and manage multiple priorities to achieve maximum efficiency and to meet deadlines.

* Ability to answer a variety of employee questions relating to payroll.

* Can communicate with the public tactfully and courteously in all communications.

* Ability to maintain confidentiality of information within the City.

* Can effectively operate a 10-key, personal computer, and all associated software necessary to perform the job.

* Ability to perform special projects financial analysis and research records as needed.

* Ability to establish and maintain positive, effective working relationships.

* Can work independently from general instructions and broad work expectations.