Payroll Specialist - CooperCompanies : Job Details

Job DescriptionCooperVision, a division of CooperCompanies (NASDAQ:COO), is one of the world's leading manufacturers of soft contact lenses. The Company produces a full array of daily disposable, two-week and monthly contact lenses, all featuring advanced materials and optics. CooperVision has a strong heritage of solving the toughest vision challenges such as astigmatism, presbyopia and childhood myopia; and offers the most complete collection of spherical, toric and multifocal products available. Through a combination of innovative products and focused practitioner support, the company brings a refreshing perspective to the marketplace, creating real advantages for customers and wearers. For more information, visit www.coopervision.com.Job Summary:Performs duties within the Payroll Department to prepare employee payrolls for multiple FEIN's, including Latin America Payrolls, in accordance with established procedures. Payroll Specialist also handles various other payroll responsibilities, including but not limited to, account reconciliations, taxable fringe benefit processing, and balancing and multi-state garnishment handling. Our Team of Payroll specialists will train the payroll aspect to this new payroll specialist.Responsibilities

• Responsible for processing employee payroll(s) and completing all required functions and steps. Some of these tasks include:
• Importing UKG batches and inputting special pay batches from various sources.
• Updating direct deposit, federal, multi-country and local tax withholdings and Time Labor Management Panels for the employee record.
• Running special payrolls to accommodate stock, commissions and bonuses (as needed).
• Preparing off-cycle pay card requests as required for termed employees, commissions, bonuses, job changes.
• Once payroll preview has been processed; complete a final audit review of data; update payroll processing checklist and prepare next payroll for processing.
• Ensuring all Payroll related Sarbanes Oxley (SOX) and PII Key Controls are followed consistently and accurately.
• Monitor upcoming payroll related changes for accuracy and ensure all proper approvals have been submitted.

Performs multiple payroll accounting functions:

• Perform GL functions after each Payroll.
• Reclass any needed payouts to appropriate accounts.
• Perform payroll related monthly account reconciliations.
• Update and maintain accruals for payroll, vacation, bonuses, etc.
• Performs other processes. Some examples include:
• Employment verification
• Taxable Fringe Benefits
• Customer service for employees/managers (ie Timecard and paycheck trouble shooting)
• Report generation & distribution.
• Tax agency communication as needed including additional reporting required.
• Strong team-player.
• Provides excellent customer service which includes inquiries from HR Business Partners, Managers and employees.
• Ensures both company and department policies and procedures are followed.
• Excellent critical thinking skills to ensure efficient and accurate work. Offering to help with teammate's workloads as needed.
• Excellent attention to detail
• Lives company values.
• Performs all other duties as assigned.
• Proficient in professional communication (written and verbal)

General Requirements:

• May need to work scheduled holidays to maintain service level for customers.
• May be required to work overtime from time to time to process a timely payroll.
• Must be flexible and able to adapt to a change in responsibilities.
• Works scheduled hours and is ready for work at scheduled start times, notifies Manager prior to absences or tardiness in accordance with company policy.

Travel Requirements: There is no travel requirement but will discuss as needed to accommodate as necessary.QualificationsKnowledge, Skills and Abilities:

• Fluent in Spanish is necessary for the role.
• Portuguese and French not required but a plus for the role.
• Demonstrated proficiency in MS Office, specifically Outlook, Word and Excel
• Ability to work collaboratively with all levels of the organization.
• Ability to communicate in a professional manner both in written and verbal format.
• Ability to translate complex information into an easily understood summary.
• Demonstrates great attention to detail and is organized.

Demonstrates ability to provide excellent customer serviceWork Environment:Normal office environment; Sitting >75%; Finger/wrist dexterity >75%Experience:

• A minimum of two years experience with payroll record keeping systems, preferably ADP (Celergo) and UKG is not required but is a preferred.

Education:Associate degree preferredAffirmative Action/Equal Opportunity Employer. Minority/Female/Disability/VeteranFor U.S. locations that require disclosure of compensation, the starting base pay for this role is between $47,216.00 and $57,283.00 per year and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.#LI-SD1