Payroll Specialist - Minnesota Valley Education District : Job Details

Position Type: AdministrationDate Posted: 12/3/2024Location: DISTRICT WIDEDate Available: January 2025Closing Date: until filledDistrict: Le Sueur-Henderson School DistrictPayroll Specialist Contract Reference: Non-Licensed Category: Individual Contract Immediate Supervisor: Superintendent Job Summary: Perform detailed accounting-related tasks which require an understanding of general and fund accounting - specifically UFARS. Independent accounting work involves the processing of position placement and personnel transactions in the payroll department. Duties:

• Daily
  • Resolve all employee questions regarding payroll issues or discrepancies and interpretations of policies and contracts
  • Add new employees, remove terminated employees, update status changes, leaves, insurance data, and 403(b) changes
  • Maintain an accurate and current filing system
  • Assist employees in troubleshooting the Employee Self Service system to access their personal information online
  • Follow data privacy, HIPPA, labor laws and school policies regarding payroll, and personnel requirements

• Semi-Monthly
  • Collect, verify and code all employee timesheets to appropriate UFARS accounts
  • Enter all employee timesheet information into the payroll system for processing
  • Update time off records in the time off system
  • Calculate pay deductions for overused leave
  • Calculate and process all taxes, tax shelters, garnishments and other payroll deductions
  • Verify salary and contract employees to current payroll
  • Report all necessary payroll data for TRA, PERA, IRS, ACH, and Minnesota Department of Revenue and third party insurance vendors

• Monthly
  • Print and code sub listing report for payroll processing on the 15th of the month
  • Reconcile employee benefits and payroll withholdings
  • Invoice Cobra Recipients

• Quarterly
  • Prepare and submit quarterly IRS, Minnesota Department of Revenue, and Minnesota Unemployment Reports
  • Attend payroll meetings hosted by Region V

• Less Frequently
  • Calculate and place certified staff on the proper step; issue memos detailing step placement and salary when necessary
  • Update employee records on manual and computer files
  • Issue W-2 statements to district personnel and file applicable reports
  • Prepare and submit annual IRS, PERA, TRA, ACA and Minnesota Department of Revenue reports
  • Assist with year-end closing and audit as needed
  • Monitor performance of contracts
  • Issue 1095 statements and file applicable reports
  • Issue wage statements to employees
  • Monitor hours worked by staff and offer health insurance according to ACA regulations
  • Invoice for sub costs when needed
  • Perform other duties as assigned

Authority/Decisions

• Determine proper accounting procedures and workload priorities. Generate memos pertaining to personnel/payroll
• Work with school staff to establish and maintain a positive relations program between the staff and administration
• Make decisions regarding interpretations of school policies
• Help administer the master contract and other agreements of employment

Contacts:

• Daily contact with administration, secretarial staff, and district employees with questions on payroll items.
• Minimal contact with students
• Contact the auditor
• Contact with various departments: MDE, TRA, FICA, and PERA
• Contact other school district Payroll Specialists/Business Managers as needed
• Contact with Region V employees

Working Conditions: Normal working conditions Equipment Operation:

• Calculator
• Computer
• Internet
• Postage Machine
• Copier
• Fax

Qualifications:

• Excellent mathematical, organizational, and communication skills.
• Ability to maintain efficiency, accuracy, and confidentiality under all conditions.
• Ability to carry out complex written and oral instructions.
• Must have an understanding of school finance, specifically the UFARS accounting system. It is important to have knowledge of the entire finance system when working with payroll to understand the effect coding has on the financial system.
• Accounting, bookkeeping and general office education are necessary. Computer knowledge/experience required.

Questions: Contact Superintendent, Jim Wagner at 507-###-#### or [email protected] OF NON-DISCRIMINATION The Le Sueur-Henderson School District does not discriminate on the basis of race, color, national origin, sex, disability, sexual orientation, creed, religion, receipt of public assistance, marital status or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Section 504 Coordinator: Title IX Coordinator: Cynthia Schmidt Katie Maier 901 E. Ferry Street 901 E. Ferry Street Le Sueur, MN 56058 Le Sueur, MN 56058 507-###-#### 507-###-#### Alternate 504 Coordinator: Alternate Title IX Coordinator: Cassie Wilke Jim Wagner 901 E. Ferry Street 115 N 5th Street, Suite 200 Le Sueur, MN 56058 Le Sueur, MN 56058 507-###-#### 507-###-#### For further information on notice of non-discrimination, visit for the address and phone number of the office that serves this area, or call 1-800-###-####