Payroll Specialist - California Department Of Education : Job Details

Payroll Specialist

Salary: $5,504.00 - $6,963.00 Monthly

Job Type: Full Time

Job Number: 20241127

Closing: 12/18/2024 11:59 PM Pacific

Location: Merced College, CA

Department:

Range 26

40 hours/week12 months/year

Interview tentatively scheduled for January 7, 2025

Ready to join the transformation? Merced College is not just your ordinary community college - we're pioneers of change, ready to redefine the educational landscape and set new standards for excellence! Situated in the heart of California's vibrant Central Valley, Merced College isn't just a workplace; it's a gateway to endless possibilities!Innovation at its Finest: At Merced College, innovation isn't just a buzzword - it's our way of life! We're committed to staying ahead of the curve with cutting-edge technology, transformative instructional practices, and unparalleled customer service. Join us as we pave the way for the new community college experience!Invested in you: At the heart of Merced College's success are our dedicated employees. That's why we prioritize your well-being, happiness, and professional growth. With a culture of support and employee engagement initiatives, we ensure that every member of our team feels valued and empowered to reach their full potential.About Us: Founded in 1962, Merced College boasts a rich history of academic excellence and community engagement. But we're not stopping there! We're on a mission to revolutionize the community college experience, blending tradition with innovation to create a dynamic learning environment unlike any other.Location Perks: Nestled amidst stunning natural landscapes, Merced is more than just a place to work - it's a lifestyle! Imagine living in a picturesque town with access to the Bay Area, Sacramento, and the breathtaking Yosemite National Park just a stone's throw away. With affordable housing options and a thriving community of 90,000 residents, Merced offers the perfect balance of urban amenities and small-town charm.Don't miss out on this incredible opportunity to be part of something truly extraordinary. Join the Merced College family today and embark on a journey of innovation, growth, and fulfillment! If you're passionate about making a meaningful impact, fostering innovation, and empowering others to succeed, then Merced College invites you to join. Embrace the opportunity to be part of a dynamic community dedicated to shaping the future of higher education. Apply now and let's embark on this exciting journey together! Apply now and let's shape the future together!

Are you detail-oriented and passionate about numbers? Merced College is looking for an on-site Payroll Specialist to play a vital role in our Business Services team!

What You'll Do:

* Process payroll accurately and on time for our employees.

* Ensure compliance with federal, state, and local payroll regulations.

* Manage payroll inquiries and provide technical support regarding payroll matters.

* Collaborate with HR to maintain accurate employee records.

* Prepare reports and assist with audits as needed.

What We're Looking For:

* Proven experience in payroll processing or a similar role.

* Strong knowledge of payroll software and systems.

* Excellent analytical and problem-solving skills.

* Attention to detail and a commitment to accuracy.

* Strong communication skills and the ability to work in a team.

Why Join Us?

* Competitive salary and benefits package.

* A supportive and collaborative on-site work environment.

* Opportunities for professional development and growth.

* Opportunity to be a part of a dynamic community dedicated to shaping the future of higher education!

If you're ready to take your payroll expertise to the next level, we'd love for you to join us!

Merced College Mission

At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.Merced College Vision

Enriching our community through educational experiences and support services:

* Degree/Certificate Programs

* Transfer

* Career Technical Education

* Workforce Training

* Lifelong Learning

* Basic Skills

* Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

General Description:

Under general supervision of the Payroll Director, provides lead work in performing a variety of highly responsible payroll and other related accounting processes to ensure accurate and timely payment of wages and accrual of benefits to full and part-time classified managers and staff, student employees, confidential personnel, full and part-time faculty, administrators and others in accordance with legal requirements and sound financial management principles and practices; and performs related duties as assigned.

Examples of Duties

Representative Duties:

* Assists the Payroll Director as lead in the review, audit, and verification for the completeness of payroll data to ensure the accuracy and timely submission of each payroll cycle

* Assists in the submission of payroll data to the appropriate agencies

* Ensures timely processing and deposit of federal and state withholding taxes for each payroll cycle, along with overseeing quarterly and annual payroll processes, including the preparation and submission of payroll tax reports to relevant agencies

* Acts in a lead role in the payroll administration of the employee retirement systems which includes the valuation, enrollment, adjustment of employees within the systems, as well as coordination with Human Resources

* Interprets and explains complex payroll policies, procedures, and technical issues to employees, referring the most difficult and sensitive matters to higher authority

* Maintains and reconciles payroll-related cash and bank accounts, making necessary adjustments and ensuring accuracy

* Analyzes and processes payroll accounts payable and receivable documentation relating to payroll, health and welfare coverage, and other benefits

* Maintains the monthly, quarterly and annual reconciliation of payroll related general ledger accounts

* Assists in the coordination, and the balancing and processing of end-of-year W-2 statements

* Assists internal and external auditors by providing supporting documentation and other information required for audit

* May assist Payroll Technicians in the completion of their duties and performs the full range of their functions

* May assist in completing any payroll process and functions in the event that the Payroll Director is unavailable

* Participates in the assessment, testing and implementing of software updates and upgrades

* Assists in the preparation and delivery of workshops and trainings on payroll related topics to staff and faculty

* Develops and updates retirement reporting requirements and forms/policies for the payroll department

* Performs other related duties as assigned

Knowledge of:

* Current methods, practices, and terminology used in payroll, financial, statistical and record keeping

* Modern office practices and techniques

* Bookkeeping practices

* Business mathematics

* Spreadsheet and word processing practices and procedures

* Faculty and staff union contracts, Federal, State and local tax laws and regulations, public employee retirement systems

Ability to:

* Comprehend and perform complex payroll work with accuracy, work under time constraints

* Make arithmetic calculations

* Operate office equipment, including a computer and 10-key by touch

* Use computer software

* Communicate effectively in English

* Follow and understand oral and written directions

* Develop and maintain financial and statistical records

* Interpret and apply collective bargaining agreements

* Meet with employees tactfully and courteously and answer questions in person and by telephone, or by email effectively

* Perform research, data compilation, analysis and evaluation, taking corrective action as needed

* Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

* Bachelor's degree AND one (1) year of applicable experience

OR

* Associate's degree AND four (4) years of applicable experience

OR

* the equivalent of education and experience.

Desired:

* Prior experience in an educational environment is highly desirable

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to:

* Hear and understand speech at normal levels

* Communicate so others will be able to clearly understand normal conversation

* Read printed matter and computer screens

* Stand or sit for prolonged periods of time

* Bend, twist, stoop, kneel, crawl, push, and pull

* Reach in all directions

* Work at a desk, conference table or in meetings of various configurations

* Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction.

Hearing:

Hear in the normal audio range with or without correction.

Supplemental Information

How to Apply:

* Submit a complete application by the closing date/time on the Merced College career pages at

Required Documentation:

* Letter of interest addressing your qualifications for the position (cover letter)

* Resume

* List of three professional references (no reference letters permitted)

* If applicable, legible unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired

* If applicable, foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled on site.Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided. Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit

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Requirements / Qualifications

Requirements / Qualifications