Payroll Specialist - ZoomCare : Job Details

Description Payroll Specialist Hybrid - Vancouver, WA SUMMARY At ZoomCare we are working hard to make healthcare easy. Our mission is to deliver innovative, high-quality, convenient healthcare when patients need it. We offer same-day, no-wait visits in urgent care, primary care, and specialty care and we're expanding from our roots in the Pacific Northwest to new markets. We hope you will apply to become part of our dedicated, fast-moving team of superstars! ZoomCare is seeking a Payroll Specialist to join our team! The Payroll Specialist is responsible for performing all payroll responsibilities in a timely manner to ensure the accuracy of all employees' payroll information. The Specialist manages payroll functions, including calculating employee paychecks, withholding taxes, and any other deductions, and maintains accurate payroll records for ZoomCare. ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Represent our values: Awesome, Creative, Respectful, Team Players, Get it Done.
• Manage full cycle bi-weekly time management and payroll for 700+ exempt and nonexempt employees consistent with labor laws.
• Interpret new legislation impacting payroll and labor laws; addressing concerns as warranted.
• Audit timecards for accuracy and reasonableness along with employee time off balances.
• Manage and process benefit deductions, taxes, and wage garnishments/levies/withholding orders consistent with federal and state laws.
• Process special payouts, bonuses, commission draws, relocation and reimbursements.
• Ensure accurate processing of new hires, temporary workers, transfers, promotions and terminations accurately.
• Coordinate payroll processes with departments to ensure guidelines are set and deadlines are met.
• Coordinate payroll tasks associated with ZoomCare out of state employees.
• Prepare relevant bi-weekly, monthly, quarterly and year-end reports as well as quarterly and annual payroll taxes.
• Manage internal and external audits related to payroll such as worker's compensation, 401(K) retirement plan, state audits, W-4s, and year to date earnings.
• Complete verification of employment, Department of Justice and Department of Labor requests.
• Oversee the maintenance of current employee data in the HRIS system and audits existing employee data for accuracy; updating as required and ensuring new systems are set-up to reflect our current employee base, including wages, benefits, and paid time off accruals and in line with company policies.
• Other duties as assigned.

QUALIFICATIONS

• Bachelors or Associates degree in Finance, Accounting, Business Administration or a related field, preferred.
• 2+ years of payroll processing experience for companies with 200+ employees.
• 3+ years of payroll processing experience for companies with 500+ employees, preferred.
• Experience with multi-state payroll processing, preferred.
• Ability to process bi-weekly payroll efficiently and accurately.
• Experience using enterprise-wide payroll systems.
• In-depth experience and knowledge of UKG/Kronos payroll systems, preferred.
• Proficiency with Google Suite, MS Office, Windows OS, HRIS (Kronos/UKG), preferred.

• Excellent numerical and communication skills.Strong analytical skills and problem solving abilities.
• Strong organizational skills and ability to interpret/adhere to policies and procedures.

• Strong attention to detail and thorough in completing work tasks and projects.

• Ability to uphold a strict level of confidentiality and discretion.
• Knowledge of relevant local, state, and federal laws and regulations related to payroll.

COMPENSATION PACKAGE

• Medical, Dental, Vision benefits
• 401K with employer match
• Paid Time Off, Paid Holidays, Paid Parental Leave, Sabbatical Program
• Hourly Pay Rate: $30-$32 per hour

WORKING CONDITIONS

• Position is hybrid remote but required to reside in WA or OR states with frequent travel to the Vancouver, WA office.
• Project timelines and work volume/deadlines may often require more than your scheduled hours per week or work outside of regular business hours to complete essential duties of this job.
• Prolonged periods of standing/sitting and working at a computer.
• Close and distance vision and ability to adjust focus.
• Seeing, hearing, speaking, and writing clearly in order to effectively communicate with others.
• Exposure to sensitive and confidential information.

ZoomCare is committed to the safety and wellbeing of our employees and patients. Therefore, we require that patient-facing employees receive all required vaccinations, including, but not limited to, Hepatitis B., MMR, PPD, Varicella (Chickenpox), TD/TDAP, and all employees to receive COVID-19 as a condition of employment. Medical and religious exemptions or reasonable accommodations may apply.