Payroll Specialist - HighFive Healthcare : Job Details

Job Type Full-timeDescriptionHighFive Healthcare is seeking a qualified Payroll Specialist to join our Human Resources department. This team member will be responsible for managing all aspects of our payroll function for HighFive Healthcare and our Endodontic and Oral Surgery practice partners. This role can be a remote opportunity or onsite in our Homebase office if local to the Birmingham, Alabama area. Duties and Responsibilities

• Run bi-weekly, multi-state payroll (roughly 750 US employees); Run monthly doctor and bonus payroll.
• Prepare bi-weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) for the HR and Finance teams.
• Reach out to corporate and clinic managers regularly to obtain critical payroll information, troubleshooting any issues that arise.
• Review payroll submissions for accuracy and work with practice managers to resolve any payroll issues.
• Maintain current knowledge of applicable state and federal wage and hour laws.
• Responsible for new entity set up within the payroll system.
• Responsible for setting up new tax accounts for state withholding, unemployment and local taxes.
• Identify opportunities to improve processes and enhance controls.
• Serve as liaison to employees and with third party payroll vendors to ensure payroll processing accurately reflects company specific pay policies.
• Audit employee pay records and reconciles totals by department, location, state, etc.
• Interpret pay policies, (e.g., vacation, LOA, disability, workers compensation, government regulations, withholding exemptions, etc.) and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly.
• Responsible for ensuring all 401K deferrals are uploaded and processed timely.
• Maintain strict confidentiality of payroll records.

Requirements

• Bachelor's degree in human resources or related field, or equivalent work experience, required.
• 2-3 years' experience in processing multi-state, multi-company payroll.
• Experience working in a fast paced, heavy acquisition environment preferred.
• Proficient with running payroll using a cloud-based Payroll System (Paylocity preferred, but not required).
• Extremely versatile and dedicated to efficient productivity.
• Excellent communication including interpersonal and critical thinking skills.
• Ability to adjust priorities to adapt with fast-moving business environment.
• Excellent skills in managing multiple tasks requiring strong attention to detail.
• An obligation to adhere to strict confidentiality is necessary.
• Proficient with Microsoft Office Suite or related software.
• Ability to stay organized and manage time well.
• Ability to prepare financial and other records in a systematic, neat, and legible manner.
• Ability to work effectively both in a team environment and independently with minimal supervision.

Benefits

• Opportunity to work remotely
• Medical, Dental and Vision Insurance
• Life Insurance and Long and Short-Term Disability
• Unlimited PTO
• 401(K) with Company Match