Payroll Specialist - Agnes Scott College : Job Details

Office: People & Culture Reports to: Assistant Director of People & Culture Work Period: 12-monthHours: Full-timeOvertime: Exempt Job Grade: 8 General Summary: Responsible for the processing and timely delivery of assigned payrolls. Uses understanding of the College's payroll system to accurately pay employees (full-cycle) and ensure tax compliance with federal and state laws and regulations, such as the Internal Revenue Service (IRS) and Fair Labor Standards Ac1t (FLSA) rules and regulations. Ensures data accuracy and upholds payroll best practices, providing accurate payroll information for personnel, budget tracking, tax preparation, audits, and employee training. collaborates with faculty, staff, students, external tax consultants, and payroll vendors; reports to the Assistant Director of People and Culture. Job Functions:

Collaborates with the Assistant Director of People and Culture to ensure proper payment of wages and salaries by facilitating the preparation of five separate payrolls, assuring that the payroll system is correctly processing salaries and reported hours worked, correctly utilizing paid leave and holiday pay, and correctly computing overtime.

Generates records for each payroll showing each payee, hours worked for nonexempt employees, wages paid, associated withholdings for retirement, benefits, and other contributions, and taxes withheld.

Ensures full tax compliance across federal, state, and local levels for all payroll-related activities.

Collaborates with payroll vendors to complete federal and state tax filings, issue employee forms (W-2, 1042-S), and fulfill mandatory reporting (new hires, DOL statistics).

Maintains employee payroll records in the college database, and is responsible for retention of physical and electronic records.

Ensures authorized deductions are made from employee paychecks and disbursed to the proper agencies and/or companies designated by the employee or federal agency through wage garnishments.

Processes salary updates to the HR/payroll database and provides employees with accurate information about their current employment status by reviewing salary increases for accuracy.

Manages critical functions, services, and contract provisions for the time-keeping system (Paycor) and all related time devices.

Provides all IRS responses, reconciliation, and coordination for international students who work or receive scholarship funds.

Provides monthly budget updates, financial reporting, and cost-saving suggestions to Accounting and office leadership.

Trains new managers on accrual management and works with managers of hourly employees on time-keeping system (Paycor); imports data into payroll system; audits and verifies overtime and leaves used.

Manages leave set up for eligible employees, enters applicable leave plans, and affects monthly leave accruals, processes leaves taken through payroll process and audits for accuracy.

RequirementsEducation: Bachelor's degree required. Experience: 1-2 years payroll related experience using payroll software, preferably Paycor. Knowledge/Skills/Abilities:

• Considerable knowledge of payroll, tax, and accounting practices, deferred compensation, retirement and insurance policies and procedures.
• Ability to communicate effectively with all constituents at all levels.
• Excellent communication and problem-solving skills are required.
• Working knowledge of multi-relational databases required;
• In-depth knowledge of payroll, tax, and accounting practices, including deferred compensation, retirement, and insurance policies.
• Strong quantitative, analytical, and organizational skills.
• Highly organized with good digital literacy skills.
• Ability to provide in-person and virtual technical training.
• Demonstrated independence, confidentiality, and ability to manage multiple priorities in a dynamic setting.

Other:

• May occasionally require evening, weekend or irregular hours.

PHYSICAL DEMANDS Intermittent sitting, standing, stooping, crouching, walking, and occasional moving of light objects. Work is performed in an office. DISCLAIMER The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. APPLICATION PROCESS Please apply online. Position is posted until filled. Due to the overwhelming response to the college's staff openings we are unable to respond personally to individual telephone inquiries. No faxed submissions please. EEO Agnes Scott College does not discriminate on the basis of, race, color, national origin, religion, sex, sexual orientation, age, veteran status, disability or genetic information, gender identity and gender expression or any other characteristic protected by law in its employment. Agnes Scott College has a strong commitment to diversity and urges members of underrepresented groups to apply. Health & Safety Measures All persons hired by Agnes Scott College must submit proof of COVID-19 vaccination prior to starting employment unless they have been granted an exemption based upon a medical or religious reason.