Payroll Specialist - CalOptima : Job Details

CalOptima Health is seeking a highly motivated and experienced Payroll Specialist to join our team. The Payroll Specialist will assist the Manager Accounting with the timely and accurate processing and administration of the agency's bi-weekly, multi-state payroll and year-end payroll-related matters. The incumbent will act as a liaison between the Human Resources and Accounting departments for payroll-related inquiries and will generate the required ad-hoc, bi-weekly, monthly and quarterly reports. The incumbent will be familiar with state and federal laws and regulations pertaining to payroll, as well as CalOptima Health's policies and procedures.Position Information

• Department: Acct - Payroll
• Salary Grade: 304 - $53,813 - $80,720 ($25.87 - $38.8077)
• Work Arrangement: Partial Telework
• This position is eligible for telework in California.

Duties & Responsibilities

• 90% - Payroll Core Functions
  • Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.
  • Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.
  • Performs daily payroll functional activities, including checking the payroll inbox, opening mail and directing them appropriately, answering payroll support line and scanning documentation, etc.
  • Oversees workflow to ensure all payroll transactions are processed accurately and timely within state and federal laws and regulations pertaining to payroll, as well as agency policies and procedures.
  • Assists with the payroll audit for each pay period to ensure appropriate processing procedures are followed.
  • Reviews in detail all employee changes and transactions before payroll is transmitted.
  • Audits employee time records in the time and attendance system, including exception time to ensure employees are accurately compensated for the hours worked.
  • Processes manual checks upon request and distributes paychecks to employees.
  • Processes stop payments and direct deposit reversals.
  • Processes and enters new wage garnishment orders.
  • Develops ad-hoc financial and operational reporting as needed.
  • Assists in the reconciliation and distribution of employee W-2s.
  • Researches inquiries and provides responses to the Accounting department for payroll-related matters.
  • Answers employees' questions related to payroll matters and resolves discrepancies promptly.
• 10% - Other
  • Completes other projects and duties as assigned.

Minimum Qualifications

• High school diploma or equivalent PLUS 2 years of experience processing multi-state payroll in a computerized payroll environment; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position may also be qualifying.

Preferred Qualifications

• Associate degree in business administration or related field.
• Experience working with Dayforce HCM and ADP Workforce Now.

Knowledge & Abilities

• Develop rapport and establish and maintain effective working relationships with CalOptima Health's leadership and staff and external contacts at all levels and with diverse backgrounds.
• Work independently and exercise sound judgment.
• Communicate clearly and concisely, both orally and in writing.
• Work a flexible schedule; available to participate in evening and weekend events.
• Organize, be analytical, problem-solve and possess project management skills.
• Work in a fast-paced environment efficiently.
• Manage multiple projects and identify opportunities for internal and external collaboration.
• Utilize computer and appropriate software (e.g., Microsoft Office: Word, Outlook, Excel, PowerPoint) and job-specific applications/systems to produce correspondence, charts, spreadsheets, and/or other information applicable to the position assignment.

Physical Requirements (With Or Without Accommodations)

• Ability to visually read information from computer screens, forms and other printed materials.
• Ability to speak clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects, patients and/or equipment 10 to 25 pounds.

Work Environment

• Work is typically indoors and sedentary and is subject to schedule changes and/or variable work hours, with travel as needed.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

About CalOptima HealthCalOptima Health is the single largest health plan in Orange County, serving one in four residents. Our motto — Better. Together.” — is at the heart of our mission to serve members with excellence, dignity and respect. We are a public agency made up of compassionate leaders and professionals working together to strengthen our community's health. We are continuing to build a culture that promotes diversity and inclusion within our community where employees have a sense of belonging and are valued for their ideas, contributions, and their unique individual perspectives they bring. CalOptima Health has been recognized as one of Orange County's best places to work.About Our Benefits & Wellness OptionsAt CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. For those who are interested in additional retirement savings, employees have access to 457(b) retirement plans with pre/post-tax contribution options.IMPORTANT APPLICATION INFORMATION AND INSTRUCTIONSApplications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is March 6, 2025 at 9:00 PM (PST). Applicants are encouraged to apply early. The selection process may include, but is not limited to, a skills assessment, phone screen and interview. The successful candidate will be required to undergo a reference/background check and if applicable also pass a post-offer pre-employment medical examination (which will include a drug screening). CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives.#J-18808-Ljbffr