Payroll Tax Specialist - Paradigm : Job Details

We are seeking a full-time, remote Payroll Tax Specialist. This position is the primary person responsible for multi-state payroll tax and general ledger compliance for the company. This employee is also the primary person responsible for all payroll-related audit documents (including SOC audit, workers compensation, etc.). Additionally, this person will support the payroll activities necessary to accurately process payroll in a multi-state environment. This includes pay, deductions, benefits, tax withholdings, garnishments, leaves, PTO and adjustments.

Responsibilities:

* Ownership of company-wide multi-state payroll tax compliance. This includes employee, employer, unemployment, local taxes and any other applicable tax responsibilities. This will also require self-driven investigating into areas in which the information is not provided by an HRIS system (beyond notification) and is not provided to the company.

* Perform tasks related to applicable filing and payment of payroll tax and withholding payments in an accurate and timely manner including any applicable system-based journal entries.

* Ensure compliance and timely quarter end and year end payroll and unemployment reporting requirements for all required federal, state and local agencies.

* Management of company general ledger setup and maintenance within the HRIS system as well as an understanding of the company structure for departmental information sharing.

* Responsible for providing all payroll-related documents during multiple annual audits whenever necessary. Coordinate with HR personnel for document access as needed.

* Create/facilitate company reporting and transactions for use by accounting, finance, operations and data analysts including accounting reconciliations, intra-finance data, and miscellaneous other data points.

* Ownership of the Standard Operating Process (SOP) documentation for above duties and assist with payroll-wide SOP documents.

* Understand the process and potential implications of system updates and interfaces including benefits, update uploads, and functionality.

* Support the preparation and processing of regular, adjustment, bonus and off-cycle payrolls including during-period tracking and processing of employee status changes/updates.

* Set-up, coordinate, and perform applicable processes to withhold and pay all ancillary deductions, wage garnishments and benefits.

* Ensure full employee data accuracy (i.e., demographics, pay, etc.) throughout multiple company systems.

* Provide timely and accurate customer service to internal and external customers with questions and/or requests including employee inquiries, HR-related support, auditors, and others as applicable.

* Participate in team communication events as scheduled.

* Participate in other non-recurring special projects as assigned.

* Any and all other duties as assigned by supervisor.

Qualifications:

* Working knowledge of HRIS payroll systems - online preferred (Dayforce experience helpful).

* Five+ years multi-state payroll tax/general ledger experience.

* Ability to demonstrate professional expertise with multi-state payroll taxes, company general ledger responsibility and audit experience.

* In depth knowledge of accounting principles and Microsoft Office, especially Excel/related processes.

* Ability to function in an advanced technical environment from an office/home/hybrid setting including but not limited to the understanding and use of complex accounting software, spreadsheets, general computer functions and other office tools.

* Highly organized and excellent communication skills.

* Excellent problem solving, creative thinking and customer service skills.

* Can do attitude and ability to follow issues through to resolution.

* Capability to interact and effectively communicate with internal and external parties including in a leadership capacity.

* Must possess the ability to embrace change and understand impacts especially as it relates payroll.

* Able to prioritize and multitask to meet deadlines.

Paradigm Benefits:

* Health and wellness: We want our people to be and stay healthy so we offer a wide variety of HMO, PPO, and HDHP health insurance options with both Cigna and Kaiser Health

* Financial incentives: Paradigm's financial benefits also help prepare you for the future: competitive salaries, flexible spending, commuter accounts, paid life insurance, employer HSA, and 401k contributions

* Vacation: We believe strongly that work-life balance is good for you and for our company. Our paid time off and floating-holiday programs give you the flexibility you need to live your life to the fullest

* Learning and development: One of Paradigm's core values is expertise, so we encourage our employees to continually learn and grow. We support this in a variety of ways, including our new Learning Excellence at Paradigm (LEAP) program