Personal Assistant - US Main : Job Details

The Personal Assistant (PA) position is based out of the Lexington, KY office and reports to the Principal. Responsibilities include:Extensive travel following the itinerary of the Principal, which might include domestic and international destinationsHandle personal matters for the Principal, including but not limited to, answering personal calls, running errands as necessary, organizing personal events, etc.Handle all personal matters as it relates to home maintenance, non-business-related travel and events, some health-related matters such as prescription pick up & appointment scheduling as well as wardrobe/styling appointmentsResponsibility:Responsibility can be explained as your day-to-day work, something that is your job, or you are required or expected to do. The responsibility of the Personal Assistant includes the following:Coordinates with other family office staff for home cleaning and managementActs as contact for the principal, vendors, guests, friends, additional staff, and family office employees and neighborsManages the principals' personal calendar, coordinating a busy work schedule with his chief of staff, often working with multiple timezonesProvides personal administrative support to the principal - routes invoices to family office accounting teamMakes purchases for the principal - as neededPlans, confirms, and manages meetings, reservations, appointments, travel arrangements and complex itinerariesTravels with the principal on work and personal trips and manage itinerary as neededAssists the principal with sensitive matters and coordinates with third parties and members of the principal's professional staffSupports extended family members' various requests and travel accommodationsRuns errands for the principalObtains signaturesPurchases and returns/exchangesManages large parties and events with event coordinatorQualificationsProficient with Microsoft Office Programs (Outlook, Excel, Word, PowerPoint, Etc.), ZoomA valid driver's license, passport requiredBasic first aid training is a plus (in case of accidents)Familiarity with booking personal travel, dinner reservations4+ years of experience in a Personal Assistant or Executive Assistant roleAbility to be responsive to ad hoc requests after work hoursConfidentialityAbility to manage things on the fly and likes to travel.Familiarity with the thoroughbred horse industry is preferred