Personal Assistant to Chief Financial Officer Aman and Oko Group - Amanresorts International Pte : Job Details

Personal Assistant to Chief Financial Officer Aman and Oko Group

Amanresorts International Pte

Job Location : New York,NY, USA

Posted on : 2024-10-22T12:36:20Z

Job Description :
POSITION OVERVIEW

We are seeking an organized, proactive, and detail-oriented individual to provide crucial administrative support to the Chief Financial Officers (CFO) of Aman and OKO Group. This role is an exciting opportunity to gain valuable experience, working directly with the finance department at the executive level, while developing essential skills in business administration, financial support, and project management.

This is an entry level position and ideal for someone eager to learn, grow, and contribute to high-level operations, making it ideal for junior candidates or those recently out of university to start a career with Aman.

RESPONSIBILITIES

Administrative Support:

  • Manage the CFO's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Handle incoming and outgoing communications on behalf of the CFOs.
  • Assist in meeting preparation, gathering documents, and organizing logistics.

    • Financial Assistance:

  • Support the CFO in managing and tracking expenses.
  • Assist in the preparation of financial reports and budget management.
  • Help with financial data analysis and reporting as needed.

    • Project Management:

  • Assist in managing special projects and initiatives, ensuring timelines and deliverables are met.
  • Coordinate with various departments to gather information and resources for project completion.

    • Confidentiality and Discretion:

  • Handle sensitive and confidential information with the utmost discretion.
  • Maintain a high level of professionalism in all interactions, both internally and externally.

    • Communication:

  • Serve as a point of contact for internal and external stakeholders on behalf of the CFOs.
  • Manage correspondence and ensure timely, accurate responses.

    • Event Coordination:

  • Organize and coordinate events, conferences, and meetings for the CFOs.
  • Manage logistics, including venue selection, catering, and attendee communication.

    • Office Management:

  • Maintain an organized and efficient office environment.
  • Ensure all necessary office supplies are stocked and equipment is functioning properly.
    • QUALIFICATIONS

    A Bachelor's degree in Business Administration, Finance, or a related field is preferred, but recent graduates with relevant experience or internships are encouraged to apply. Prior experience in an administrative or support role (internships or part-time work experience included) is desirable, but not mandatory and basic knowledge or interest in financial operations is a plus.

    The ideal candidate will have excellent organizational and time-management skills, strong written and verbal communication abilities, and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). You should be able to work independently, manage multiple tasks, and handle confidential information with integrity and discretion. Strong problem-solving skills and attention to detail are essential.

    We are looking for a proactive, self-motivated individual who is eager to learn and grow in this role. The ideal candidate should be able to work under pressure and meet tight deadlines with ease, while maintaining a professional demeanor and demonstrating strong interpersonal skills. Adaptability is key, as you will need to thrive in a fast-paced and dynamic environment.

    This is a full-time, office-based position with occasional travel as needed. Flexibility in working hours may be required to accommodate the schedule of the CFOs.

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