PNCA Public Programs & Events Coordinator - Willamette University : Job Details

ABOUT WILLAMETTE UNIVERSITY:Willamette University, founded in 1842, is a nationally-renowned private university enrolling 2800 students across five colleges. Our historic campus, adjacent to the Oregon State Capitol, hosts a distinguished undergraduate liberal arts college in Salem, Oregon. Our downtown Portland campus is home to the Pacific Northwest College of Art (PNCA). We offer a wide range of professional graduate programs, including Oregon's top-ranked MBA program, the Northwest's oldest law school, as well as MA/MFA programs at PNCA and master's degrees in data science and computer science.Willamette University provides a high-value and comprehensive benefits package to eligible employees. Our Benefits Summary includes options for health, dental, life insurance, retirement, substantial paid time off, tuition and more. If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, [email protected] or call us at 503-###-####.PNCA PUBLIC PROGRAMS AND EVENTS ASSISTANTThe PNCA Public Programs & Events Assistant is responsible for coordinating and delivering electronic and print communications for PNCA's external programs, events, lectures and exhibitions. This position reports to the Assistant Director of Events and Public Programs and is responsible for graphic design, social media and other promotional materials related to PNCA's non-enrollment communications. This includes event invitations, marketing materials, press materials and social media coordination. Assists with event planning and coordination as necessary.Duties and Responsibilities

• Writes, develops, and executes targeted electronic, print, and text communications to a variety of different audiences for non-enrollment college wide programs and events
• Manages social media channels for Center for Contemporary Art & Culture, Community Education and other non-academic departmental teams with relevant posts and photos
• Coordinates Dean's office newsletter and other college-wide event/program communications
• Manages submission of PNCA events on university and community event calendars
• Manages event invitations and event databases including for First Thursday, Exhibition, Thesis openings, symposia and other special events
• Creates signage for events
• Assists with volunteer coordination, catering and other logistical support for public events
• Attends community program and partnership meetings as assigned
• Under the direction of the Assistant Director, coordinates with Alumni office, Advancement office and President's office as needed related to special event promotion and management
• Work periodic weekends and evenings at public events
• Other duties as assigned

Minimum Qualifications

• Bachelor's degree in arts, writing, communications, marketing, journalism, business administration, or a liberal arts field and/or an equivalent combination of education and experience
• Familiarity with management of website updates and social media applications
• Proficient in Adobe Creative Suite and basic graphic design layout
• Familiarity with Mac and Google Suite operating systems
• Extremely strong attention to detail and ability to work and make decisions in a complex environment
• Excellent verbal and written communication skills
• Strong organizational and project management skills and the ability to handle multiple projects at one time
• Team player with a friendly, professional demeanor

Preferred Qualifications

• Experience with art/cultural audience development (eg. work at a venue, museum, or cultural facility)
• Experience at an academic institution or working with students
• 1-3 years of experience working in marketing, communications, or a related field

Typical Work Schedule

• The regular hours for this full-time position are 9:00 a.m. to 5:30 p.m., or 8:30am-5:00p.m., Monday - Friday
• Overtime, holiday, weekend and evening work hours may be required
• Regular hours may vary due to needs of the department

Physical Demands & Working ConditionsTypical work is performed indoors in a normal office environment Intermittent physical effort in event set up/take down may be requiredSalary: $22.32/ hourYou will need to upload the following documents as part of your application materials in the My Experience section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
• Current Resume

Applications will be reviewed on a rolling basis as received until the position is filled.Incomplete applications will not be considered. WILLAMETTE UNIVERSITY VALUES DIVERSITY:Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically underrepresented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives, and backgrounds.BACKGROUND CHECK REQUIREMENT:All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.REASONABLE ACCOMMODATIONS STATEMENT:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.INSTRUCTIONS FOR APPLICANTS:Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachmentslisted at the bottom of the pagemust be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.