Salary: $44,511.07 - $62,893.13 Annually Location : Sunrise, FL Job Type: Full Time Job Number: 2025-068 Department: POLICE Opening Date: 01/01/2025 Closing Date: 12/31/2025 11:59 PM Eastern Bargaining Unit: SGEU Description NATURE OF WORK This classification involves support work in maintaining and processing criminal information files for the City. An employee in this position maintains a records management system (RMS) in order to keep accurate Police records and rapidly retrieve records; furnishes copies of reports and collects public information request fees; provides related statistical reports to supervisor; and files required state and federal related reports. This position also serves as a Police Teletype Operator; handles road personnel electronic filings; and performs other administrative support functions. Examples of Duties ESSENTIAL JOB FUNCTIONS
- Inputs, reviews, and validates information and reports within a computerized records management system (RMS); interprets and translates computer coded data.
- Sorts and files criminal records material alphabetically, numerically, and by other predetermined categories; retrieves material from files upon request; and maintains records of materials removed.
- Deals with the general public; furnishes copies of offense reports or accident reports; assists other law enforcement and military agencies with record checks; supplies a computer printout if the subject has a criminal record; and assists other Police Department Divisions by furnishing copies of offense reports for court trials.
- Operates computer systems with various software programs for document storage, retrievals, or spreadsheets.
- Receives and coordinates law enforcement information from other police agencies; relays and/or forwards information to other agencies.
- Provides background checks within the City.
- Conducts or assists with validations and audits on records from the Florida Department of Law Enforcement (FDLE).
- Maintains active, archived, computerized, or hard copy records files according to federal, state, and local regulations and standard operating procedures of the department.
- Completes or assists in the completion of monthly, semi-annual, and annual reports on the Uniform Crime Reports (UCR) for use by department and for submission to the FDLE.
- Maintains appropriate work logs; updates procedural manuals pertaining to the computerized information systems.
- Conducts financial transactions with the public relating to public records requests in accordance with City ordinances and state public records law; participates in related audits; and verifies cash drawer.
- Extracts false alarm reports from CAD system to forward to the finance area.
- Serves as a Police Teletype Operator.
- Maintains road patrol personnel electronic filings such as training, evaluations, etc.
- Performs additional administrative duties such as setting up calendar and staff meetings; handling calls, photocopying, scanning, distributing mail, etc.
- Prepares a variety of statistical reports for supervisor.
- Provides training to coworkers.
- Completes or assists in the completion of documents for destruction of records per Florida state statutes; may be assigned as an assistant public records custodian.
- Responds to and testifies in court or provides depositions when required concerning the custody of records or any other related records unit tasks.
- Works various hours when required.
- Performs related work as required.
Requirements EDUCATION
- Graduation from an accredited high school/vocational school or G.E.D. equivalency, preferably supplemented by college level course work in Public/Business Administration or Criminal Justice.
EXPERIENCE AND TRAINING
- Basic experience using of computers and standard software applications.
- Must be able to successfully pass a standard keyboarding assessment.
- Must possess a valid driver's license with an acceptable driving record.
NECESSARY SPECIAL QUALIFICATIONS
- Salary: $41,132.09 (Trainee) (2 Steps below Police Records Specialist salary)
- Completion of Trainee status to Probation:
- Must achieve Teletype Designation by demonstrating proficiency on both oral and written examination within nine (9) months.
PHYSICAL REQUIREMENTSPhysical: Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty (20) pounds. Descending and climbing stairways and extended periods of standing observation may be required during field activities. Work Environment: Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions. Sensory: The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing. Supplemental Information KNOWLEDGES, SKILLS AND ABILITIES
- Knowledge of modern computerized equipment and software programs.
- Knowledge of a records management system (RMS) and/or AS400 computer system.
- Knowledge of data processing principles and practices.
- Knowledge of law enforcement, legal terminology, and procedures.
- Knowledge of criminal charges as pertaining to statutory felonies and misdemeanors.
- Knowledge of court systems as to jurisdiction on specific charges.
- Knowledge of routing office practices and procedures.
- Skill in the operation of computer equipment.
- Skill in using Office and department software.
- Ability to make decisions in accordance with procedures, laws, and police regulations and apply to specific problems.
- Ability to relate computer information to police record keeping procedures.
- Ability to keep and maintain operations records.
- Ability to effectively communicate by telephone, in person, or in writing with the public, department personnel, and other members of federal, state, and local law enforcement agencies.
- Ability to establish and maintain effective working relationships with employees.
- Ability to type thirty (30) words per minute accurately.
- Ability to manage projects effectively and meet deadlines.
- Ability to manage multiple, high-priority assignments.
- Ability to communicate effectively and persuasively, both verbally and in writing.
- Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public.
- Ability to deal with competing priorities and varied responsibilities.
- Ability to work efficiently and effectively to develop win-win solutions.
- Ability to work various hours when required.
BENEFITS PACKAGE SUMMARY GENERAL EMPLOYEE HIRED ON OR AFTER 10/1/18 The description of benefits for which, an employee may be eligible have been generally summarized in this information sheet for your convenience; however, you must refer to all applicable City ordinances, collective bargaining agreements and/or plan documents for specific terms and conditions. These benefits may be affected by future changes in policy, collective bargaining, City ordinances and/or legislative actions. The City reserves the right to increase, modify, decrease or eliminate benefits at any time. No benefit is created or maintained simply based on this document, and its contents do not give rise to any contractual rights related to continuing employment or receipt of benefits between the City of Sunrise and its employees. The information contained herein supersedes any prior benefit sheet(s). The City of Sunrise is an economic powerhouse in western Broward County encompassing more than 18 square miles. As the host of Sawgrass International Corporate Park - the largest business park in South Florida - Sunrise has its own flourishing job market and currently employs approximately 1,100 employees and numbers continue to rise. The City takes a very active role in business development, recruitment and prides itself on creating job opportunities for its residents. There are very few communities of similar size that welcome the tens of millions of visitors that we do here in Sunrise, or that can boast the magnitude of regional assets found in our City. Our City shines and we understand in order to shine brighter; we must continue to recognize our employees as one of our most valuable assets. The City of Sunrise takes great pride in recruiting future employees and developing and retaining current ones by offering our comprehensive compensation and benefits package throughout an employee's career. City-Paid Medical Benefits: • Group Health Insurance: The City pays for 100% of the cost for single coverage for full-time employees and 66.66% of cost for Dependent/Family Coverage. Upon retirement and separation from City employment, employee receives a monthly stipend of $350 per month, applicable toward retiree health coverage. • Life Insurance: $30,000 • Accidental Death & Dismemberment (AD&D): $10,000 • Employee Assistance Program (EAP) through Cigna Behavioral Retirement: • Employee Contribution = 8% • Vesting = 10 Years • Normal Retirement Benefit = 2.5% of pensionable earnings for each year of creditable service • Average Final Compensation (AFC) = 3 best consecutive earning years • Maximum Benefit = 80% of AFC, not to exceed $80,000. • Normal Retirement = Age 62 and ten (10) years of creditable service • Early Retirement = Age 57 and ten (10) years of creditable service, 3% annual reduction for each year prior to normal retirement age • 13th check based on monthly retirement, payable if the pension plan funding status is equal to or greater than 100%. Paid in December each year following retirement • Deferred Retirement Option Plan (DROP) = 4 years/48 months maximum • DROP Interest Rate = 4%, compounded annually Longevity: Based on successful completion of full-time, continuous service with the City, employee shall receive the following: Years of Creditable Service Longevity Benefit* 10 Years 2.5% 15 Years 2.5% 20 Years 5.0% * Longevity Benefit calculated on employee's base rate of pay Paid Holidays: Employees receive the following City-paid holidays: • New Year's Day • Veterans' Day • Martin Luther King Day • Thanksgiving Day • Memorial Day • Friday after Thanksgiving • 4th of July, Independence Day • Christmas Day • Labor Day Annual Leave: Annual leave may be taken as earned after completion of (90) calendar days. Maximum accumulation each fiscal year is 290 hours. At time of resignation or retirement, employee is paid for all annual leave accrued at their current rate of pay. Annual leave is accrued based on continuous, full-time service with the City, as follows: Completed Months of Service Total Hours/Days Accrued Annually Up to and including first 60 months 96 hours/12 Days Greater than 60 months through 120 months 136 hours/17 Days Greater than 120 months through 204 months 176 hours/22 Days Greater than 204 months 216 hours/27 Days Annual Leave Cash Out: Employee can opt to receive a non-pensionable cash payment twice per year for up to forty (40) hours of annual leave, provided accrued annual leave bank does not fall below eighty (80) hours. Floating Holidays: Upon completion of (26) weeks of full-time employment with the City, employee shall be entitled to utilize up to five (5) floating holidays per fiscal year. Floating holidays shall not carry over to the next fiscal year. Perfect Attendance: For every six (6) months period (April 1 - September 30) and (October 1 - March 31) in which, no sick or unpaid leave is utilized, an employee shall receive ten (10) hours of annual leave credited. Employees who qualify for a consecutive Perfect Attendance benefit shall receive fourteen (14) hours of annual leave credited for each applicable consecutive earning period. Sick Leave: Each employee earns (96) hours (12 days) of sick leave annually with no waiting period for use and unlimited accrual. Upon separation of City employment due to resignation, employee shall receive payment of all accrued sick leave at a rate of twenty-five percent (25%) of the employee's current rate of pay at time of resignation. Upon separation of employment due to retirement, employee shall receive payment of all accrued sick leave at a rate of fifty percent (50%) of the employee's current rate of pay at the time of retirement. Sick Leave Conversion: After completion of one (1) year of continuous, full-time employment with the City, an employee may convert their unused portion of their first six (6) days (maximum of forty- eight (48) hours) of accrued sick leave into annual leave. Conversions are subject to the following: A minimum of 96 unused sick leave hours accrued prior to hours being converted, total eligible sick leave hours to be converted shall be reduced hour-for-hour by any sick leave hours utilized during the eligible benefit period, and conversion subject to annual leave accrual cap. Bereavement: Qualifying City-paid Bereavement Leave as follows: • In State = Up to 3 Days • Out of State = Up to 5 Days Tuition Reimbursement: After one (1) year of full-time employment • 100% reimbursement for a grade of A or B • 50% reimbursement for a grade of C • $250 books/lab reimbursement per semester Credit Union: We Florida Financial Bank & Credit Union - 8890 NW 44th Street, Sunrise, FL. 33351 Optional Voluntary Benefits (paid by the employee): • Single or Family Dental Insurance Coverage • Single or Family Vision Insurance Coverage • Accident Advantage • Life Insurance Coverage • AD&D • Short Term Disability • Critical Care Protection • Cancer Protection Assurance • Mission Square Retirement Compensation Programs o 457 Deferred Compensation Plan o 401(a) Governmental Purchase Plan: Newly hired 01 Can you provide proof that you graduated from an accredited high school or received a G.E.D. equivalency diploma? Please attach and submit proof of highest level of completed education with application.
02 Do you have basic experience using of computers and standard software application?
03 Do you understand that you must be able to successfully pass a standard keyboarding assessment? Typing test will be required.
04 The Police Records Specialist position is considered an Essential position that involves working; days, afternoons, or nights; holidays and weekends. If you are selected, you will start working the night shift. Are you available to work the night shift?
05 Are you able to work various shifts?
Required Question
