Preliminary Hearing Clerk - Chester County, PA : Job Details

Preliminary Hearing Clerk

Salary

$19.36 Hourly

Location

Justice Center - West Chester, PA

Job Type

Full Time, Non Exempt

Job Number

03376

Department

District Attorney

Division

District Attorney

Opening Date

12/12/2024

Closing Date

Continuous

Weekly Hours

35

Shift

8:30am-4:30pm

* Description

* Benefits

* Questions

Summary

The Preliminary Hearing Clerk position is responsible for preparing preliminary hearing files by gathering the necessary paperwork from all District Courts and requesting medical records from treatment facilities. Other responsibilities include entering case information into the prosecutors case management system, preparing hearing lists, tracking all private criminal complaints and providing reception area coverage whenever necessary.

Following is a composite of essential duties, tasks and accountabilities; however, there are additional duties specific to each department.

Essential Duties

Essential duties, tasks and accountabilities will vary by department and may include the following:

* Receptionist/customer service duties (answer phones, make outgoing calls, direct calls, greet visitors).

* Typing and data entry (prepare and distribute lists, transcription, maintain statistical data, proofreading).

* Clerical duties (fax, copy, print, etc.).

* Maintain databases, logs and spreadsheets.

* Sort and distribute incoming mail.

* Maintain and order supplies.

* Filing and indexing (locate and pull files, re-file, update and maintain records).

* Perform special projects as assigned (e.g., research, training, run errands, etc.).

* Perform other duties, tasks and office functions, as required (e.g., attend meetings, facilitate meetings, etc.).

Qualifications/Preferred Skills, Knowledge & Experience

* High School Diploma or General Education Degree (GED).

* Minimum of one year of general office experience.

* Intermediate skills in using a personal computer and various software packages

* Excellent verbal and written communication skills.

* Strong typing skills (minimum of 50 wpm).

* Ability to use office machines (fax, copier, calculator, etc.).

* Strong interpersonal skills.

* Strong grammar and spelling skills.

* Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

* Ability to work as part of a team.

* Ability to interface effectively with all levels of county management.

Preferred Skills:

* Associate's degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.

* Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.

* Customer service experience.

* Ability to establish priorities and carry tasks to completion.

* Strong ability to handle and resolve recurring problems.

* Ability to multi-task.

* Accurate and detail oriented.

* Ability to follow office protocol.

* Strong knowledge of county policies and procedures.

* Ability to use common sense understanding to carry out written or verbal instructions.

Additional Information

Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:

To perform this job successfully, an individual should have:

* Intermediate Microsoft Office skills

* Intermediate Word skills

* Intermediate Excel skills

* Intermediate Access skills

* Intermediate PowerPoint skills

* Intermediate Outlook skills (Email and Calendar)

* Intermediate Internet skills (for research purposes)

* PeopleSoft Financial and/or HR skills or the ability to learn PeopleSoft

The County of Chester offers comprehensive benefits to our employees. Read more about our Benefits here.

01

What is your highest level of education?

* No formal Education

* High School Diploma or GED

* Associates Degree

* Bachelors Degree

* Masters Degree

* Doctorate or higher (includes Juris Doctorate and Medical Doctorate)

02

How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)

* None

* less than 1

* 1+

* 2+

* 3+

* 4+

* 5+

* 6+

* 7+

* 8+

* 9+

Required Question