Print & Mail Associate - Madison College : Job Details

Job Posting Date: September 9, 2024

Application Deadline:

Salary Information: $18.54 - $22.70

Department: Print and Mail Services

Job Description: Print & Mail Services at Madison College is currently seeking a Print & Mail Associate to join the team. A key member of Madison Colleges Print & Mail Services team, primarily responsible for print operations that provides collegewide print and mail services. Supporting printing services, this role involves operating copiers, assisting with duplicating tasks, and ensuring that all printing needs across the college are met efficiently. In addition to print services, the Print & Mail Associate also supports mail services, including sorting, processing, and ensuring the timely and accurate handling of college mail.

The Print & Mail Associate also leads student employees within the print services area and reports directly to the Print & Mail Supervisor.

This is a part-time 25-hours-a-week, 52-weeks-a-year position with a flexible working schedule based on operational needs Monday Friday between 10:00 am - 3:00 pm at Madison Truax Campus.

Madison Colleges dedication to promoting equity, inclusion, and diversity is reflected in our Mission, Vision, and Values. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Hiring a diverse workforce that mirrors our student population is more than just a commitment at Madison Collegeit is the foundation of what we are striving to do. Come be part of our great team!

Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

This position will be open until filled, with a first consideration date of September 23, 2024, at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible.

Required documents (1)

• Resume

* Failure to include this document by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION.

Essential Responsibilities:

• Provide high-quality customer service to the College community by:
• Receiving and distributing mail, packages; and completed print jobs.
• Provide service at the counter.
• Adjust priorities and deadlines of other jobs to accommodate rush jobs.
• Making deliveries and pickups of mail, small parcels, and packages to selected mail stops throughout the District. Complies with transportation and OSHA regulations regarding the safe handling of hazardous material and heavy objects.
• Provides information concerning postal and college regulations via phone and in-person regarding mail-related activities.
• Complete routine and complex mailing processes, including:
• Preparing outgoing mail shipments, including USPS permit mailings, UPS, and FedEx shipments to domestic and international recipients.
• Entering shipping and information into computerized inventory and database management systems.
• Classifying and processing outgoing mail for all college operations for accurate and timely dispatch.
• Operating and maintaining college-owned folder/inserting equipment for preparing large and time-sensitive mailings.
• Performing routine maintenance on mailing equipment. Arranges for repairs from commercial sources if necessary.
• Maintaining mailroom supplies.
• Complete routine and complex printing processes, including:
• Coordinates jobs large and small, simple to complex.
• Operation of multiple Digital Printers, software controllers, and various types of finishing equipment. Maintains and troubleshoots all devices. Includes copiers available to self-serve customers.
• Consults with Graphics Designer and Bookstore staff on upcoming projects.
• Electronic file maintenance of the bookstore resale items.
• Manage FileMaker Pro and Argos databases. Perform data entry into systems. Process monthly invoices for finance department.
• Works closely within and outside the department to ensure a high-quality experience:
• Coordinate with mail staff to monitor large, high volume print jobs of college mailings and ensure accurate and timely job completion, including quality control, maintenance, and troubleshooting.
• Operate various copiers; perform preventative maintenance tasks necessary to maintain equipment in peak operating condition; diagnose fault codes, perform repair procedures or manage calls for service.
• Work with equipment: binding, cutting, drilling, and collating to complete the production process.
• Cross-trains with Receiving employees to serve as a backup as needed.
• May assist, as requested, Receiving with the delivery of packages.
• Performs record-keeping, including computerized cost center charge-back, system, delivery log, chart of accounts, and reconciles college account ledger with printing transaction reports.
• Provide direction, guidance, and monitor the work of student employees.
• Maintains current knowledge of U.S. Postal and other delivery service regulations.
• Maintains a commitment to the college mission, vision and values.
• Other duties as defined by department, college, or officials.

Knowledge, Skills & Abilities:

• Skill in communicating effectively and professionally, both orally and in writing.
• Demonstrated skill in communications and human relations with populations of diverse socioeconomic and cultural backgrounds and persons with disabilities.
• Ability to operate a motor vehicle; possess valid driver's license.
• Ability to communicate effectively in oral expression; ability to give oral and written instructions in a precise and understandable manner.
• Ability to deal tactfully with others and establish harmonious working relationships.
• Ability to lift and carry heavy objects.
• Ability to maintain accurate records.
• Experience working accurately with names, numbers, codes, and/or symbols.

Minimum Qualifications:

• One (1) year post-secondary education or equivalent working experience. *Experience used as an equivalent of an educational requirement is in addition to any experience required by the position.
• One (1) year of work experience directly related to the skills required for successfully performing the duties of this position.
• Valid Wisconsin Drivers License.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email [email protected] or HR hotline (608) ###-####.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities.

Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.