Procurement and Accounts Payable Coordinator - Burnet Consolidated Independent School District : Job Details

Position Type: Secretarial/Clerical/Business Office ClerkDate Posted: 12/17/2024Location: Burnet CISD Central Office226 Day Calendar Primary Purpose: Provide support to the District by assisting in the procurement of material and services, bid and purchase order management, vendor records, reconciling and processing payables. Qualifications: High school diploma or GED required, associates degree preferred Special Knowledge/Skills: Knowledge of procedures for purchasing and invoicing supplies and equipment Ability to analyze and organize a complex filing system of bid-related documentation Excellent organizational, communication, and interpersonal skills Knowledge of basic accounting procedures Ability to work with numbers in an accurate and rapid manner Ability to use software to develop spreadsheets, databases, and do word processing Proficient in keyboarding, 10-key numerical data entry, and electronic file maintenance Experience: One (1) year purchasing/procurement and accounts payable-related experience, preferred Major Responsibilities and Duties: Preparation of bidding documents, including notice and instruction to bidders, specifications and proposal forms. Process bids and purchase orders as directed and in accordance with established procedures. Assist staff in preparing purchase orders, verifying available funds and authorization before purchase, and maintaining accounts. Maintain an accurate and up-to-date record of all district vendors and bidder lists to include, assisting in adding new vendors as needed and verifying all needed documents are obtained. Actively work with vendors to check on supply and equipment availability, invoices, purchase orders, contacts and other issues as directed. Receive and process for all accounts payable invoices, purchase orders, receipts, and vendor information for timely payment. Verify invoices, purchase orders and credit card statements to ensure completeness and accuracy prior to payment. Detect and resolve problems with incorrect order, invoices, and shipments as needed. Maintain and account for all District credit cards. Assist in district wide insurance programs to include facility, vehicle and student insurance. Participate in staff development training programs, faculty meetings, and special events as assigned. Coordinate district wide records retention and disposal. Prepare correspondence, forms, manuals, reports, purchase orders, 1099s and payment authorizations following district standards and requirements. Compile, maintain, and file all reports, records, and other documents as required. Receive incoming calls, answer questions, and direct calls to the proper party. Punctual and regular attendance. Maintain confidentiality. Maintain positive community relations by establishing proper rapport with staff and public. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills required. Applicants for all positions are considered without regard to race, color, sex (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice. The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of Human Resources, 208 E. Brier St. Burnet, TX 78611; 512-###-####.