Procurement Assistant - 4346 - BronxWorks : Job Details

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 60 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field.RESPONSIBILITIES:Assist the Procurement Manager, working independently, with day to day purchasing tasks such as:

• Responding to internal questions or concerns on existing orders or requests
• Coordinate vendor questions or concerns on existing orders or requests with the Requestor entering any resulting changes into both Nexonia and Intacct.
• Review and verify incoming Purchase Requests as they are entered correcting pricing and any type-o's getting quotes where needed
• Work with Requestors to help steer them towards preferred vendors and away from those not currently preferred
• Work with Accounts Payable regarding any payment issues
• Consult with the Procurement Manager concerning sourcing and other questions
• Verify all Purchase Requests for on-site service have a countersigned Vendor Agreement and Certificate of Insurance attached.
• Additional Procurement tasks at the direction of the Procurement Manager
• Assist with the coordination and consolidation of Procurement across BronxWorks 50+ locations

Key skills needed:

• Energetic and willing to learn
• Strong people skills
• Basic knowledge of procurement processes, policies and procedures
• Strong emphasis on accuracy and detail
• Ability to handle multiple projects simultaneously to meet goals and deadlines
• Proficient in Microsoft Office programs, such as Excel and Word
• Good time management and organizational skills
• Basic mathematical knowledge
• Experience with Nexonia, Emburse and/or Intacct a plus

QUALIFICATIONS

• Bachelor's Degree required

PHYSICAL REQUIREMENTS

• Ability to use a computer for prolonged periods.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand, walk, or sit for long periods of time.
• Ability to bend and retrieve objects and/or documents.
• Ability to travel in the boroughs of New York City and its adjacent counties via public transportation.
• Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact [email protected].